Contract Administration Officer

Australian Digital Health Agency; Sydney; Hybrid; AUD 91,000 - 98,000; Full time

Benefits offered by this job

15.4% superannuation contribution

Salary packaging options

Christmas closedown with no leave dedu

Wellbeing program and EAP support

Flexible work arrangements including W

Modern collaborative workspaces

Study support up to 100% with study-le

Wide range of leave options

Job summary

Australian Digital Health Agency in Sydney is seeking a Contract Administration Officer (APS5) to support contract management across national digital health systems, including budgeting, compliance and governance.

You will work with contract managers, analyse invoices, prepare reports, and help deliver services in line with government requirements. Australian citizenship and police clearance are required.

Qualifications

• Demonstrated experience in contract administration, financial management, and stakeholder support, preferably within a highly regulated environment.
• Experience using financial and procurement systems, complemented by strong Microsoft Office skills and the ability to work with data and reporting tools.
• Foundational level Power BI skills to analyse data, build and standardise reports and dashboards, and support evidence-based decision making.
• Highly developed analytical, problem-solving, and attention-to-detail skills, with the ability to interpret financial and contract information.

Responsibilities

• Support the administration and ongoing management of contracts, including contract variations, extensions, amendments, additional service requests and providing advice.
• Monitor contract expenditure and budgets, by reconciling invoices before seeking approval, assessing monthly financial forecasts, providing financial reporting, analysis, and advice to stakeholders.
• Coordinate contract performance processes, including meetings, reporting, documentation reviews and acceptances, and monitoring delivery against agreed service standards and deliverables.
• Contribute to ensuring compliance with relevant legislation, procurement frameworks & policies, financial delegations, and internal governance requirements.
• Undertake research, analysis, and continuous improvement activities while supporting broader business operations, governance, and administrative processes.

Skills

Contract administration

Financial management

Stakeholder support

Tools

Power BI

Job description

Australian Digital Health Agency - Sydney NSW

The Australian Digital Health Agency is transforming how Australians experience healthcare by enabling people and providers to access the information they need, securely, quickly and in one place. Through national digital services such as My Health Record, Electronic Prescriptions and the 1800Medicare App, we are building a connected health system that gives Australians greater control over their health.

The Contract Administration Officer (APS5) supports the effective administration and management of contracts associated with national digital health systems. The role works closely with contract managers and stakeholders to ensure contracts are delivered in line with organisational objectives, with a focus on financial management, compliance, supplier performance, governance, and contract lifecycle activities. Operating with limited direction, the position provides advice, coordination, reporting, and administrative support while ensuring adherence to government legislation, policies, and organisational requirements.

Key Responsibilities

• Support the administration and ongoing management of contracts, including contract variations, extensions, amendments, additional service requests and providing advice
• Monitor contract expenditure and budgets, by reconciling invoices before seeking approval, assessing monthly financial forecasts, providing financial reporting, analysis, and advice to stakeholders.
• Coordinate contract performance processes, including meetings, reporting, documentation reviews and acceptances, and monitoring delivery against agreed service standards and deliverables.
• Contribute to ensuring compliance with relevant legislation, procurement frameworks & policies, financial delegations, and internal governance requirements.
• Undertake research, analysis, and continuous improvement activities while supporting broader business operations, governance, and administrative processes.

Key Criteria

• Demonstrated experience in contract administration, financial management, and stakeholder support, preferably within a highly regulated environment.
• Experience using financial and procurement systems, complemented by strong Microsoft Office skills and the ability to work with data and reporting tools.
• Foundational level Power BI skills to analyse data, build and standardise reports and dashboards, and support evidence-based decision making.
• Highly developed analytical, problem-solving, and attention-to-detail skills, with the ability to interpret financial and contract information.

Eligibility

Australian citizenship is mandatory. Candidates must be able to obtain and maintain a national police clearance and the required security clearance, with the ability to attain a higher-level clearance if needed.

Our benefits

• 15.4% superannuation contribution
• salary packaging options
• Christmas closedown with no leave deduction
• wellbeing program and EAP support a healthy work-life balance
• flexible work arrangements opportunities, including work from home
• modern collaborative workspaces
• generous study support, with financial assistance up to 100% of costs and up to 7.5 hours per week of study leave to employee who are eligible, as per our study assistance guidelines
• wide range of leave options including parental, cultural, compassionate, emergency response and defence leave

Getting to know the Australian Digital Health Agency

Tasked with improving health outcomes for Australians through the delivery of digital healthcare systems and the national digital health strategy, the Australian Digital Health Agency (the Agency) commenced operations on 1 July 2016. The Agency is responsible for national digital health services and systems, with a focus on engagement, innovation and clinical quality and safety. Our focus is on putting data and technology safely to work for patients, consumers and the healthcare professionals who look after them.

Salary: $90,562 - $97,939 plus 15.4% superannuation, depending on skills and experience.

Closing date: Wednesday 23 September 2026, 11:00pm