Contract Administration Assistant

Kappa Executive Search; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Kappa Executive Search is seeking a Contract Administrator for its Sydney team, working with a leading data centre provider on major live projects. The role focuses on completing progress claims, reviewing documentation and ensuring timely submissions while collaborating with project teams.

You will spend three days on site with two days from home, gaining exposure to live data centre delivery and working within an experienced cost and commercial team in a specialist consultancy.

Qualifications

• Experience in Contract Administration, Quantity Surveying, project coordination.
• Exposure to progress claims or construction payment processes.
• Strong numerical skills and attention to detail.
• Confident working with spreadsheets, templates and project documentation.
• Strong organisation skills with the ability to manage recurring deadlines.
• Clear communication and ability to work collaboratively with project teams.
• Interest in developing a long-term career within construction and commercial management.

Responsibilities

• Prepare and complete progress claims using established templates and processes.
• Review project information and supporting documentation to ensure claims are accurate.
• Track claim status and ensure submissions are completed within required timeframes.
• Maintain accurate commercial and project records.
• Liaise with project and commercial teams to obtain information required for claims.
• Support general contract administration and commercial activities as required.
• Work closely with the client team across major live data centre projects.

Skills

Contract Administration

Quantity Surveying

Project coordination

Numerical skills

Attention to detail

Spreadsheet proficiency

Communication

Organisational skills

Job description

A specialist cost consultancy is seeking a Contract Administrator to join its Sydney team, working alongside one of Australia's leading data centre providers across major live projects.

This is an opportunity to gain hands‑on commercial experience within one of Australia's busiest construction sectors, supporting the delivery of large-scale data centre developments while working within an experienced cost and commercial team.

Role Overview

This role is suited to someone with experience in Contract Administration, Quantity Surveying or project coordination who is organised, commercially minded and confident working with project documentation and numbers.

The primary focus of the role will be completing progress claims across active data centre projects. Established templates and processes are already in place, allowing you to focus on reviewing project information, preparing accurate claims and ensuring documentation is completed within required timeframes.

You'll spend three days per week on site, working closely with project teams and gaining direct exposure to live data centre delivery, with the flexibility to work from home two days per week.

Key Responsibilities

• Prepare and complete progress claims using established templates and processes
• Review project information and supporting documentation to ensure claims are accurate
• Track claim status and ensure submissions are completed within required timeframes
• Maintain accurate commercial and project records
• Liaise with project and commercial teams to obtain information required for claims
• Support general contract administration and commercial activities as required
• Work closely with the client team across major live data centre projects

Skills & Experience

• Experience in Contract Administration, Quantity Surveying, project coordination or a related construction role
• Exposure to progress claims or construction payment processes is highly regarded
• Strong numerical skills and attention to detail
• Confident working with spreadsheets, templates and project documentation
• Strong organisation skills with the ability to manage recurring deadlines
• Clear communication and ability to work collaboratively with project teams
• Interest in developing a long‑term career within construction and commercial management

Why This Role Stands Out

• Work alongside one of Australia's leading data centre providers on major live projects
• Gain direct exposure to the rapidly growing data centre construction sector
• Established progress claim templates and processes already in place
• Three days on site providing hands‑on project exposure, with two days working from home
• Work within a specialist cost consultancy alongside experienced commercial professionals
• Build valuable experience that can support progression within Contract Administration, Quantity Surveying or commercial management

This is an excellent opportunity for someone looking to strengthen their commercial experience while gaining direct exposure to major data centre developments within a specialist cost consultancy.