Construction Project Coordinator (Flexible Hours)

Select Construction; The Hills Shire Council; On-site; AUD 65,000 - 85,000; Full time

Job summary

Select Construction in Hills District, Sydney, seeks a highly organised Project Administrator/Coordinator to support day-to-day management of residential projects. You’ll handle quoting, procurement, documentation, Excel and Xero data entry, and coordinate with on-site teams to keep programs on track.

This role suits someone proactive, detail-focused and comfortable learning new systems; full-time or school-hours options may apply.

Qualifications

• Extremely organized with strong attention to detail.
• Comfortable using Excel and spreadsheets; quick to learn Xero.
• Good with numbers and written/verbal communication.
• Proactive, able to manage multiple tasks and deadlines.
• Experience in construction, building, architecture, property, accounts or project administration preferred but not essential.

Responsibilities

• Assisting with quoting and tender preparation.
• Requesting and following up supplier and subcontractor quotations.
• Assisting with project and contract documentation.
• Maintaining project spreadsheets and registers.
• Assisting with procurement and ordering.
• Obtaining client and architect approvals for selections.
• Preparing orders and arranging supplier deliveries.
• Tracking delivery dates and following up suppliers.
• Coordinating information with onsite team.
• Preparing variation documentation for review.
• Tracking signed and outstanding variations.
• Recording deposits, project costs and items for progress claims.
• Assisting with progress claim preparation.
• Updating project information in Excel.
• Assisting with Xero and general project financial administration.
• Following up clients, architects, suppliers for outstanding information.
• General project administration and support to construction team.

Skills

Extremely organized

Excel proficiency

Numerical ability

Detail oriented

Strong written and verbal communicator

Proactive

Multitasking / time management

Learning new systems quickly

Tools

Microsoft Excel

Xero

Job description

Select Construction in Hills District, Sydney, seeks a highly organised Project Administrator/Coordinator to support day-to-day management of residential projects. You’ll handle quoting, procurement, documentation, Excel and Xero data entry, and coordinate with on-site teams to keep programs on track.

This role suits someone proactive, detail-focused and comfortable learning new systems; full-time or school-hours options may apply.