Project Administrator / Project Coordinator

Select Construction; The Hills Shire Council; On-site; AUD 65,000 - 85,000; Full time

Job summary

Select Construction in Hills District, Sydney, seeks a highly organised Project Administrator/Coordinator to support day-to-day management of residential projects. You’ll handle quoting, procurement, documentation, Excel and Xero data entry, and coordinate with on-site teams to keep programs on track.

This role suits someone proactive, detail-focused and comfortable learning new systems; full-time or school-hours options may apply.

Qualifications

• Extremely organized with strong attention to detail.
• Comfortable using Excel and spreadsheets; quick to learn Xero.
• Good with numbers and written/verbal communication.
• Proactive, able to manage multiple tasks and deadlines.
• Experience in construction, building, architecture, property, accounts or project administration preferred but not essential.

Responsibilities

• Assisting with quoting and tender preparation.
• Requesting and following up supplier and subcontractor quotations.
• Assisting with project and contract documentation.
• Maintaining project spreadsheets and registers.
• Assisting with procurement and ordering.
• Obtaining client and architect approvals for selections.
• Preparing orders and arranging supplier deliveries.
• Tracking delivery dates and following up suppliers.
• Coordinating information with onsite team.
• Preparing variation documentation for review.
• Tracking signed and outstanding variations.
• Recording deposits, project costs and items for progress claims.
• Assisting with progress claim preparation.
• Updating project information in Excel.
• Assisting with Xero and general project financial administration.
• Following up clients, architects, suppliers for outstanding information.
• General project administration and support to construction team.

Skills

Extremely organized

Excel proficiency

Numerical ability

Detail oriented

Strong written and verbal communicator

Proactive

Multitasking / time management

Learning new systems quickly

Tools

Microsoft Excel

Xero

Job description

Are you exceptionally organised, great with spreadsheets and the type of person who loves keeping everything on track?

We are an established residential building company delivering custom homes, renovations and extensions across Sydney and are looking for a Project Administrator / Project Coordinator to join our Hills District office.

Construction experience would be fantastic - but for this position, we're equally interested in finding the right person who is capable, organised and keen to learn.

You'll work alongside experienced construction professionals and become involved in the day-to-day coordination of our residential building projects.

What You’ll Be Doing

Your responsibilities will include:

• Assisting with quoting and tender preparation
• Requesting and following up supplier and subcontractor quotations
• Assisting with project and contract documentation
• Maintaining project spreadsheets and registers
• Assisting with procurement and ordering
• Obtaining client and architect approvals for selections
• Preparing orders and arranging supplier deliveries
• Tracking expected delivery dates and following up suppliers
• Coordinating information with our onsite team
• Preparing variation documentation for review
• Tracking signed and outstanding variations
• Recording deposits, project costs and items to be included in progress claims
• Assisting with progress claim preparation
• Updating project information in Excel
• Assisting with Xero and general project financial administration
• Following up clients, architects, suppliers and subcontractors for outstanding information
• General project administration and support to our construction team

Who Would Suit This Role?

We’re looking for someone who is:

• Extremely organised
• Confident using Excel and spreadsheets
• Comfortable using Xero or willing and able to learn it quickly
• Good with numbers
• Detail focused
• A strong written and verbal communicator
• Comfortable following people up when something is needed
• Able to manage multiple tasks and deadlines
• Quick to learn new systems
• Proactive rather than waiting to be given every next step

Previous experience in construction, building, architecture, property, accounts, procurement or project administration would be highly regarded, but isn't essential for the right person.

Full-Time OR School-Hours Opportunity

We understand that some highly capable people don't necessarily want or need a traditional full-time role.

We are therefore open to:

• Full-time
• 4 days per week
• 3-5 days per week
• Part-time
• School-hours arrangements

This could particularly suit an experienced administrator, project coordinator or accounts professional looking to return to the workforce or find a position that better fits around family commitments.

We're happy to discuss the structure with the right candidate.

What We Can Offer

You’ll be working on interesting custom residential projects where no two jobs are the same.

This isn’t a role where you’ll spend every day doing the same repetitive administration. You'll become genuinely involved in our projects and learn how a residential build is managed from the office through to site.

Location: Hills District, Sydney

Hours: Full-time or flexible part-time arrangements available

If you're organised, capable, good with people and want a role where you can learn, contribute and become an important part of a construction team, we'd love to hear from you.

Please send us your CV along with a short introduction telling us about yourself, your relevant experience and the days/hours you're looking for.