Construction Project Coordinator & Admin Lead

TCubed Consulting Pty Ltd; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

TCubed Consulting Pty Ltd in Melbourne, Australia, is seeking a Contracts Administrator/Project Engineer to support cost and project management from inception to completion.

You will assist with RFQs, scopes, client requirements, and briefs; manage POs, documentation, and submittals; maintain project registers and supplier relationships to ensure timely delivery and compliance with regulations.

Qualifications

• Degree or Diploma in Business, Quantity Surveying, Construction Management or Accounting preferred.
• Minimum 2 years’ experience in Contracts Administration, Project Engineer or similar position.
• Proficient skills in MS Office and Aconex.
• Strong communication skills (oral & written) including negotiation and influencing skills.
• Demonstrated ability to work independently, organise and prioritise demands in a fast-paced environment.

Responsibilities

• Assist the team with the preparation of Requests for Proposals, Scopes of Services, Client Requirements, Briefs, Return Fee Schedules, Outline Specifications including all supporting documentation
• Manage and review open POs / Requisitions and close out open POs with proper filing
• Assist the team in the preparation of all reports and any other items requested
• Aconex, Procore (or other platform) Administrator ensuring timely update and close out of RFIs, workflows, instructions and correspondence
• Administer and manage technical documentation submittals, review process and return to the supplier with weekly processing/tracking updates
• Administer and manage the tickets raised with weekly processing/tracking updates
• Manage all submitted documentation from suppliers, subcontractors, principal contractors, consultants from the DMS platform onto the network storage
• Maintain and update all Project Registers including Notices of Disputes, Variations, EOT, MPC
• Establish and manage administration protocols with support from the team
• Assist with progress claims and payment certificates for contractors, vendors and consultants including filing and record keeping
• Provide information/advice on administration matters to other departments
• Ensure compliance with Government Acts, regulations and ethical standards
• Ensure compliance with record keeping requirements
• Monitor timely updating of reports and management plans for projects
• Establish and maintain supplier relationships to ensure value for money
• Work with team to ensure on-time delivery of goods/services; maintain Procurement Tracker and vendor reports
• Assist in creation/maintenance of legal and compliance documentation
• Promote effective administration practices and policies

Skills

Communication

Negotiation

Influencing

Independence

Organization

Education

Degree or Diploma in Business/Quantity Surveying/Construction Management/Accounting

Tools

MS Office

Aconex

Job description

TCubed Consulting Pty Ltd in Melbourne, Australia, is seeking a Contracts Administrator/Project Engineer to support cost and project management from inception to completion.

You will assist with RFQs, scopes, client requirements, and briefs; manage POs, documentation, and submittals; maintain project registers and supplier relationships to ensure timely delivery and compliance with regulations.