Construction Admin & Compliance Assistant

OneStop Fire; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Free onsite parking

Job summary

OneStop Fire, a specialist passive fire protection contractor in Sydney, seeks an organised Administration Assistant for our Revesby office. You will manage records, compliance documents and day-to-day operations to support field teams.

Reporting to the Business Manager, you will handle calls, invoices, timesheets and site documentation, while maintaining licenses, insurances and vehicle registers. Full-time, permanent, Mon-Fri.

Qualifications

• 1–2 years' experience in an office administration role.
• Strong Microsoft Office skills, particularly Outlook, Word and Excel.
• Excellent communication and a professional, friendly manner.
• A sharp eye for detail and accuracy as well as the drive to take initiative.

Responsibilities

• Answering calls, managing the office inbox and greeting visitors.
• Setting up job file, creating job site folders and uploading site records, photos and completion documentation.
• Helping prepare quotes, variations and handover packs.
• Entering supplier invoices, collating timesheets and supporting debtor follow-up.
• Maintaining registers for staff licences, subcontractor insurances and vehicles.
• Supporting our ISO management system and audit preparation.
• Assisting with onboarding, training bookings and employee records.
• Providing general support to the Business Manager.

Skills

Microsoft Office

Outlook

Word

Excel

Attention to detail

Initiative

Communication skills

Tools

Xero

MYOB

Job description

OneStop Fire, a specialist passive fire protection contractor in Sydney, seeks an organised Administration Assistant for our Revesby office. You will manage records, compliance documents and day-to-day operations to support field teams.

Reporting to the Business Manager, you will handle calls, invoices, timesheets and site documentation, while maintaining licenses, insurances and vehicle registers. Full-time, permanent, Mon-Fri.