Conference & Events Coordinator

Village Roadshow Limited; Gold Coast City; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Unlimited free entry to theme parks

Complimentary passes for family and朋友

Discounts on food & beverage, retail,和

Village Employee Benefits App access

Team member events and awards

Recognition incentives and prizes

On site Wellbeing Team and 24/7 EAP

Professional development & internal培训

Work laptop and mobile phone provided

Job summary

Village Roadshow is seeking a Conference and Events Coordinator to plan and deliver conferences, events and weddings across our Gold Coast properties including Main Beach venues. You will coordinate event orders, quotes and contracts, and work with clients to ensure flawless execution.

Responsibilities include liaising with venues and accounts teams, attending expos, site inspections, and occasional evenings or weekend work to meet client needs.

Qualifications

• Experience in a similar role in a large scale venue or hotel.
• Excellent customer service and communication skills.
• Proficiency with Excel, Word and Outlook.
• Opera experience preferred.
• Current Open Driver’s Licence; flexible with evenings and weekends.

Responsibilities

• Coordinate all aspects of events and create event orders based on client requirements.
• Compile detailed event orders with information received from clients.
• Provide written and verbal quotations for events; prepare contracts and conduct timely follow ups to secure sales.
• Attend expos and other trade shows as required.
• Complete meet and greets and conduct client famils and site inspections as required, including weekends and nights.
• Reconcile post-event accounts and ensure balances are paid in full.

Skills

Coordination

Customer service

Communication

Tools

Excel

Word

Outlook

Opera

Job description

Conference and Events Coordinator
Full Time
Main Beach, Gold Coast

Explore the possibility of creating memories that last lifetimes with a career at Village Roadshow Theme Parks! Our company comprises of Warner Bros. Movie World, Wet ’n’ Wild, Paradise Country, Australian Outback Spectacular, Village Roadshow Studios, Topgolf, Sea World and Sea World Resort.

About the Perks!

• Unlimited free entry to our amazing theme parks
• Earn complimentary passes for family and friends
• Enjoy discounts on food & beverage, retail and animal experiences
• Enjoy a wide variety of discounts throughout our properties and access to our Village Employee Benefits App which is partnered with more than 65 major retailers!
• Exclusive and unique team member events and awards
• Reward and Recognition incentives and prizes
• On site Wellbeing Team and access to our EAP with 24/7 support
• Opportunity for professional development & internal training, we strive to grow our talent!
• Work laptop and mobile phone provided

The opportunity:

The sky is the limit when it comes to events at our 6 unique Gold Coast properties! From gala dinners hosted by the Joker, to breakfast with the Dolphins at Sea World or cocktails in the Scooby Doo castle you will plan and coordinate the delivery of all aspects of allocated Conferences, Events, and Weddings across Village Roadshow Theme Parks and Sea World Resort.

Your day to day:

• Coordinate all aspects of events and create event orders based on client requirements
• Compile detailed event orders with information received from clients
• Provide written and verbal quotations for events; prepare contracts and conduct timely follow ups to secure sales
• Attend expos and other trade shows as required
• Complete meet and greets and conduct client famils and site inspections as required, including weekends and nights
• Reconcile post-event accounts to match quoted charges and any changes made during the event
• Work closely with the Village Roadshow Limited accounts team to finalise event accounts and ensure balances are paid in full

What you’ll bring:

• Experience in a similar role in a large scale venue or hotel is required
• Strong coordination, time management and multi tasking skills
• Exceptional customer service and communication skills
• High level of skill with Excel, Word and Outlook and general computer literacy
• Experience in Opera is preferable
• Commitment to achieving performance targets and an acceptance of accountability
• Current Open Drivers Licence
• Due to the nature of the role, some evening and weekend will be required