Conference & Events Coordinator

Village Roadshow Theme Parks; Gold Coast City; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Free park entry

Family passes

Staff discounts

Employee app access

Team events

Recognition incentives

Wellbeing support

Professional development

Laptop & phone provided

Job summary

Village Roadshow Theme Parks is seeking a Conference and Events Coordinator to join our team at Main Beach, Gold Coast. This full-time role focuses on planning and delivering conferences, events and weddings across our six Gold Coast properties and Sea World Resort.

You will coordinate event requirements, prepare quotations and contracts, and support clients through every stage. Weekend/evening work is expected; Opera experience is a plus, with ongoing training and career development available.

Qualifications

• Experience in a similar role at a large-scale venue or hotel.
• Strong coordination, time management and multi-tasking skills.
• Exceptional customer service and communication abilities.
• Proficiency in Excel, Word and Outlook; Opera preferred.

Responsibilities

• Coordinate all aspects of events and create event orders.
• Compile detailed event orders from client information.
• Provide written/verbal quotations, contracts, timely follow-ups.
• Attend expos and trade shows as required.
• Meet and greet and site inspections, including weekends.
• Reconcile post-event accounts with quoted charges.
• Work with accounts team to finalise balances.

Skills

Event coordination

Customer service

Excel

Outlook

Opera

Time management

Multi-tasking

Communication

Tools

Excel

Word

Outlook

Opera

Job description

Village Roadshow Theme Parks - Main Beach QLD

Conference and Events Coordinator

Full Time Main Beach, Gold Coast

Explore the possibility of creating memories that last lifetimes with a career at Village Roadshow Theme Parks! Our company comprises of Warner Bros. Movie World, Wet 'n' Wild, Paradise Country, Australian Outback Spectacular, Village Roadshow Studios, Topgolf, Sea World and Sea World Resort.

About the Perks!

• Unlimited free entry to our amazing theme parks


• Earn complimentary passes for family and friends


• Enjoy discounts on food & beverage, retail and animal experiences


• Enjoy a wide variety of discounts throughout our properties and access to our Village Employee Benefits App which is partnered with more than 65 major retailers!


• Exclusive and unique team member events and awards


• Reward and Recognition incentives and prizes


• On site Wellbeing Team and access to our EAP with 24/7 support


• Opportunity for professional development & internal training, we strive to grow our talent!


• Work laptop and mobile phone provided

The opportunity:

The sky is the limit when it comes to events at our 6 unique Gold Coast properties! From gala dinners hosted by the Joker, to breakfast with the Dolphins at Sea World or cocktails in the Scooby Doo castle you will plan and coordinate the delivery of all aspects of allocated Conferences, Events, and Weddings across Village Roadshow Theme Parks and Sea World Resort.

Your day to day:

• Coordinate all aspects of events and create event orders based on client requirements


• Compile detailed event orders with information received from clients


• Provide written and verbal quotations for events; prepare contracts and conduct timely follow ups to secure sales


• Attend expos and other trade shows as required


• Complete meet and greets and conduct client famils and site inspections as required, including weekends and nights


• Reconcile post-event accounts to match quoted charges and any changes made during the event


• Work closely with the Village Roadshow Limited accounts team to finalise event accounts and ensure balances are paid in full

What you’ll bring:

• Experience in a similar role in a large scale venue or hotel is required


• Strong coordination, time management and multi tasking skills


• Exceptional customer service and communication skills


• High level of skill with Excel, Word and Outlook and general computer literacy


• Experience in Opera is preferable


• Commitment to achieving performance targets and an acceptance of accountability


• Current Open Drivers Licence


• Due to the nature of the role, some evening and weekend will be required