Compliance Administrator

Retro Traffic; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Retro Traffic is seeking a full-time Compliance Administrator to support our Operations Team in Sydney. You will ensure safety, quality and compliance standards are met, keeping documentation and processes accurate and up to date.

You will manage WHS documentation, inductions and safety records, coordinate audits, and support the Fleet Team with vehicle onboarding and inspections. This role emphasizes meticulous data handling and cross-team collaboration.

Qualifications

• Experience with WHS processes in construction or traffic management.
• Strong MS Office, especially Word and Excel, and data management systems.
• Excellent attention to detail and organizational skills.
• Current driver’s licence.
• First Aid certificate desirable.

Responsibilities

• Monitor and maintain employee competencies, qualifications and inductions across compliance systems and client portals.
• Coordinate distribution, collection and maintenance of safety documentation (SWMS, toolbox talks, safety alerts, site records).
• Provide administrative support to Fleet Team including vehicle and plant onboarding, maintenance monitoring and inspection scheduling.
• Maintain records and coordinate inspections of vehicle safety equipment (first aid kits, fire extinguishers, harnesses, lifting equipment).
• Collaborate with schedulers to ensure compliance systems are accurate and maintained.
• Coordinate induction and training sessions for staff.
• Collect and maintain data for safety and quality reporting and management reviews.
• Assist with audits and reviews documentation and records.

Skills

WHS processes knowledge

Data management & analysis

MS Word & Excel proficiency

Organisational & time management

Communication skills

Education

Work Health and Safety qualification

First Aid Certificate (desirable)

Tools

Compliance management systems

Job description

Competitive salary | Career progression | Stable business | Full-time permanent

Join an Industry Leader in Traffic Management

Retro Traffic is a leading provider of traffic control and road management solutions across Sydney and beyond. Established over 30 years ago, we have built a strong reputation for delivering reliable, professional and comprehensive services to our clients. Our commitment to excellence has been recognised through our achievement of the TMAA Traffic Management Company of the Year award.

We proudly partner with some of the largest and most respected organisations within the infrastructure and utilities sectors, providing high-quality traffic management solutions and support.

Headquartered in Rydalmere, Retro Traffic operates across Sydney, Newcastle and Brisbane. As our business continues to grow, we remain committed to investing in our people, systems and operational capabilities.

We are currently seeking a full-time Compliance Administrator to join our team, based at our head office in Rydalmere.

About the Role

This is an excellent opportunity to join a dynamic and collaborative team that values accountability, diligence, compliance and industry best practice.

We are seeking a motivated and detail-oriented Compliance Administrator to provide essential administrative support to our Operations Team. The successful candidate will play an important role in maintaining and improving the company's safety, quality and compliance standards, ensuring that documentation, systems and processes are accurate, up to date and aligned with business and client requirements.

Key Responsibilities

The responsibilities of this role will include, but are not limited to:

• Monitoring and maintaining employee competencies, qualifications and inductions across internal and external compliance systems and client portals.
• Coordinating the distribution, collection and maintenance of safety documentation, including Safe Work Method Statements (SWMS), toolbox talks, safety alerts and site-specific safety records.
• Providing administrative support to the Fleet Team, including vehicle and plant onboarding, maintenance monitoring and inspection scheduling for client projects.
• Maintaining records and coordinating inspections of vehicle safety equipment, including first aid kits, fire extinguishers, harnesses and lifting equipment.
• Working collaboratively with operational schedulers to ensure compliance systems and processes are effective, accurate and consistently maintained.
• Coordinating and facilitating induction and training sessions for new and existing employees.
• Collecting, compiling and maintaining data for safety and quality reporting, initiatives and management reviews, ensuring all submissions are completed within required timeframes.
• Assisting with the preparation of documentation and records for internal and external compliance audits and reviews.
• Supporting the review, maintenance and distribution of company registers, procedures, policies and safety management plans.
• Assisting with the ongoing maintenance and accuracy of the company's Legal and Compliance Register.
• Providing general administrative support, including monitoring and maintaining stock levels of personal protective equipment (PPE) and safety supplies.

About You

To be successful in this role, you will ideally demonstrate the following skills and experience:

• Previous experience or exposure to Work Health and Safety (WHS) processes and best practices within the construction, infrastructure or traffic management industries.
• Strong computer literacy, with advanced proficiency in Microsoft Office applications, particularly Word and Excel, and experience using data management systems.
• Exceptional attention to detail, with a methodical approach to reviewing, maintaining and verifying information.
• Excellent organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
• Experience working with compliance management systems (highly desirable).
• Previous experience maintaining or administering Health, Safety and Environment (HSE) management systems (highly desirable).
• Strong interpersonal, written and verbal communication skills, with the ability to build effective working relationships across all levels of the business.
• Experience collecting, analysing and presenting data to support operational and management reporting.
• A current driver's licence.
• A current First Aid Certificate (desirable, but not essential).
• Formal qualifications in Work Health and Safety (WHS) or a related discipline (preferred, but not essential).

Why Join Retro Traffic?

• Join a well-established and respected industry leader.
• Supportive leadership and collaborative team environment.
• Genuine opportunities for career growth and professional development.
• Diverse role with exposure across NSW and Queensland operations.
• Opportunity to influence safety culture and continuous improvement initiatives.
• Stable, full-time position with a growing organisation.
• Employee recognition and development programs.

Retro Traffic is an Equal Opportunity Employer and encourages applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, women, and culturally diverse communities.