Administrator

AVADA Group; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

AVADA Traffic in Brisbane is seeking a Compliance Administrator to support operations across Queensland, New South Wales and Victoria. This hands-on office role focuses on keeping employee and compliance records accurate, managing client portals and ensuring timely inductions and documentation before site attendance.

You will work with HSEQ and Operations teams to maintain data integrity, monitor licence expiry dates, and assist with onboarding and ongoing compliance checks in a busy,

Qualifications

• Previous administration, data entry, compliance or operations support experience.
• Strong attention to detail and data accuracy.
• Confidence using online systems, databases and client portals.
• Good Microsoft Office skills, particularly Outlook, Word and Excel.
• Strong organisational and time management skills.
• Confidence following up employees and managers for outstanding information.
• Clear written and verbal communication skills.
• The ability to manage multiple tasks and priorities.

Responsibilities

• Maintain accurate employee, training, licence, competency and compliance records.
• Monitor expiry dates for licences, qualifications, tickets and other required documentation.
• Upload and maintain employee information across client portals and internal systems.
• Check that employees meet client and site compliance requirements before attending job sites.
• Assist employees with completing client and site inductions.
• Follow up outstanding documentation, inductions, licences and approvals.
• Keep compliance registers, records and employee information accurate and up to date.
• Assist with new starter compliance requirements and ensure required documentation is recorded correctly.
• Liaise with employees, supervisors and operational teams to obtain missing or updated documentation.
• Support the HSEQ and Operations teams with general compliance administration.
• Assist with preparing records and documentation for client or internal compliance checks.
• Identify missing, incorrect or expired information and follow up with the appropriate person.

Skills

Administration experience

Data entry

Attention to detail

Communication skills

Microsoft Office (Outlook, Word, Excel

Tools

Outlook

Word

Excel

Job description

Join AVADA Traffic and help keep our people, records, and client requirements up to date and compliant.

AVADA Traffic is looking for a motivated and organised Compliance Administrator to support our operational teams across Queensland, New South Wales and Victoria.

This is a hands‑on administration role focused on maintaining accurate employee and compliance records, managing client portals, supporting site inductions and making sure our people have the right documentation and approvals in place before attending job sites.

Working closely with Operations, HSEQ and other teams across the business, you'll play an important part in keeping our compliance information accurate, organised and up to date.

This role would suit someone who is highly organised, enjoys working with systems and data, and has a great eye for detail.

What you'll be doing

• Maintain accurate employee, training, licence, competency and compliance records.
• Monitor expiry dates for licences, qualifications, tickets and other required documentation.
• Upload and maintain employee information across client portals and internal systems.
• Check that employees meet client and site compliance requirements before attending job sites.
• Assist employees with completing client and site inductions.
• Follow up outstanding documentation, inductions, licences and approvals.
• Keep compliance registers, records and employee information accurate and up to date.
• Assist with new starter compliance requirements and ensure required documentation is recorded correctly.
• Liaise with employees, supervisors and operational teams to obtain missing or updated documentation.
• Support the HSEQ and Operations teams with general compliance administration.
• Assist with preparing records and documentation for client or internal compliance checks.
• Identify missing, incorrect or expired information and follow up with the appropriate person.

About you

You don't need to be a compliance expert. We're looking for someone who is organised, reliable and comfortable working across different systems and keeping track of lots of information.

You'll ideally have:

• Previous administration, data entry, compliance or operations support experience.
• Strong attention to detail and a focus on data accuracy.
• Confidence using online systems, databases and client portals.
• Good Microsoft Office skills, particularly Outlook, Word and Excel.
• Strong organisational and time management skills.
• Confidence following up employees and managers for outstanding information.
• Clear written and verbal communication skills.
• The ability to manage multiple tasks and priorities.
• A willingness to learn different client requirements and systems.
• Experience within traffic management, construction, transport or a similar operational environment would be helpful but isn't essential.
• Experience with employee inductions, compliance portals, training records or worker credential management would be an advantage, but we're happy to support the right person to learn.

The Role

This is predominantly an office‑based administration role supporting AVADA Traffic operations across Queensland, New South Wales and Victoria.

You'll work closely with operational teams to ensure employee records, client portal requirements, inductions and compliance information remain accurate and up to date.

There may occasionally be a requirement to assist with site or depot‑related compliance activities, however, the primary focus of the position is administration, systems, records and compliance coordination.

Why AVADA?

At AVADA, our SAFE Values guide how we work:

Skillful | Reliable | Helpful | Professional

You'll have the opportunity to work across a diverse operational environment and play an important role in strengthening compliance, improving operational controls and supporting a positive, proactive safety culture.

If you're an experienced administrator who values integrity, practical solutions and getting out into the operation to see how things really work, we'd love to hear from you.