Competitions Administration & Service Assistants Maximum Term Contract

Royal Agricultural Society of NSW; Sydney; On-site; AUD 39,000 - 48,000; Part time

Benefits offered by this job

Show tickets & meals

Staff discounts at onsite cafe

Free onsite parking

Flexible hours

Wellness program

Job summary

The Royal Agricultural Society of NSW is seeking highly organised Coordinators for the Competitions Administration & Systems team. These maximum term casual roles support entries, results, and exhibitor inquiries during the Sydney Royal Easter Show and related events.

You'll work with Competition Leads, Event Managers and Coordinators to keep data accurate, assist with system rollouts, and maintain manuals and checklists to ensure smooth operations.

Qualifications

• Essential: confidence with Outlook, Excel and databases; strong written and verbal English; customer service capability.
• Desirable: tertiary qualification in business/administration/events or equivalent experience.

Responsibilities

• Manage entries, transactions and results with accuracy and timeliness.
• Provide data administration and customer services to competition sections.
• Configure and maintain a competition database; generate reports as required.
• Coordinate activities under service agreements; keep documentation up to date.
• Participate in UAT and support system rollouts.
• Maintain process manuals and training materials; assist exhibitors and officials.

Skills

Administrative coordination

Customer service

Microsoft Excel

Microsoft Outlook

Data entry

Team coordination

Education

Tertiary qualification in business/administration/events

Diploma/degree in events management

Tools

Database software

Reporting tools

MS Office

Job description

Some of our great benefits:

• Sydney Royal Easter Show complimentary tickets and meals
• Staff draws to win tickets to Sydney Showground events
• 15% Staff discount at onsite cafe 'Charlie's Corner Cafe'
• Free Onsite Parking
• Work lifestyle flexibility
• Staff engagement events & wellness program

Don't miss out on this amazing opportunity to work in a collaborative team that delivers the Sydney Royal Easter Show Agricultural Competitions.

About the Role

This is a maximum term casual contract role from 22 February 2027 to 16 April 2027 (3 positions)

We’re seeking highly organised Coordinators to join our Competitions Administration & Systems team.

These roles sit at the heart of the Sydney Royal Easter Show and our Sydney Royal competitions – from animals and agriculture through to arts & crafts, food, flower & garden, cattle, horses, woodchopping and more. You’ll make sure entries, results and information are accurate, exhibitor enquiries are handled smoothly, and key deadlines are met during both show and non-show periods.

You’ll work closely with Competition Leads, Event Managers and Coordinators, help maintain and improve our competitions database, and support system rollouts and updates. You’ll also help keep our procedures, service agreements and training materials current as we continue to refine how we deliver competitions at the Royal Agricultural Society of NSW.

Key Responsibilities

• Partner and work with Competition Leads, Event Managers and Coordinators to manage entries, transactions and results, delivering accurate, timely outcomes.
• Provide data administration and customer services to Competition Sections.
• Configure and maintain a competition database; ensure information is current and accurate; generate reports as required.
• Coordinate activities covered by service agreements; keep agreement documentation up to date.
• Participate in database user acceptance testing (UAT) and support system rollouts.
• Keep process manuals and user guides up to date; assist Exhibitors and train Competition Officials.
• Promote safe work practices and contribute to a positive, practical team culture.

Hours & flexibility

Core hours are 8:30am–5:00pm with flexibility. Additional hours will be required in the lead-up to and during the Sydney Royal Easter Show and other RAS events.

About You

You’re a detail-focused administrator who likes seeing things run properly behind the scenes.

You’ll be comfortable with busy periods, troubleshooting small issues before they become big ones, and helping others stay organised. You enjoy clear processes, but you’re also happy to adapt when things change.

You’ll bring:

• Strong customer service and communication skills.
• A calm, organised approach, even when there are competing deadlines.
• Experience working collaboratively, plus confidence to work independently and take ownership.
• Experience supervising a small team and coordinating workloads.
• Confidence learning and using systems, and turning procedures into clear guides and checklists.
• An interest in or willingness to learn what there is to learn on agricultural competitions and events.

Qualifications & Experience

Essential

• Confidence in using Microsoft Outlook, Excel, Word; experience with databases and reporting.
• Strong written and verbal English; demonstrated customer service capability.

Desirable

• 6 months+ administration, data processing, customer service, events or a comparable operational environment.
• Tertiary qualification in business, administration and/or events or equivalent experience.

About us

The Royal Agricultural Society of NSW (RAS) is a not-for-profit organisation that has been supporting Australian agriculture and rural communities since 1822. The RAS Foundation, the charitable arm of the organisation, delivers scholarships, grants and community programs that help strengthen rural and regional Australia.

Alongside the Foundation, the RAS manages the Sydney Royal Easter Show, Sydney Royal Competitions, Sydney Showground and the Australasian Animal Registry, creating opportunities to connect communities, celebrate excellence and support future generations.

Working holiday applicants are welcome to apply.

No recruitment agencies please

We thank you for your interest in the Royal Agricultural Society of NSW and Sydney Showground and look forward to receiving your application.

We celebrate diversity, equity, and inclusion. Our commitment is to foster working environments that embrace everyone, ensuring fair and respectful treatment for all.

We actively encourage applications from Aboriginal and/or Torres Strait Islander peoples, veterans, individuals with disabilities, individuals of all gender identities, those in mature age and early careers, members of the LGBTIQA+ community, and individuals from diverse cultural backgrounds. Your unique perspective and experience are valued here.