Coordinator - Sydney Royal Competitions & Events Full Time, Permanent

Royal Agricultural Society of NSW; Sydney; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Salary packaging options

Salary protection insurance

Novated lease options

Free onsite parking

Generous Employee Assistance Program

Complimentary Sydney Royal Easter Show

Staff draws for Sydney Showground

Subsidised life insurance premiums

Staff engagement events and wellbeing

Access to Sydney Olympic Park employee

15% staff discount at onsite café

Job summary

The Royal Agricultural Society of NSW (RAS) is a not-for-profit organisation dedicated to supporting Australian agriculture. We manage the Sydney Royal Easter Show, Sydney Showground and related events, offering roles that connect communities with agricultural excellence and industry opportunities.

Our team emphasizes collaboration, inclusion and professional development. Join us to contribute to premier competitions and events, with a supportive culture, staff benefits and opportunities to

Qualifications

• Minimum 3 years' experience in administration, coordination or a similar support role.
• Excellent written and verbal communication skills.
• Strong planning, organisational and time management skills with a high level of attention to detail.
• Ability to manage multiple projects, priorities and deadlines.
• Strong customer service, problem-solving and stakeholder engagement skills.
• Confidence working with databases and maintaining accurate records.
• High-level proficiency in Microsoft Office and Microsoft 365 applications, including Word, Excel, Outlook, Teams and SharePoint.
• Ability to work both independently and as part of a team.
• A positive, flexible and adaptable approach to work.

Responsibilities

• Provide administrative, operational and event support across Sydney Royal Wine, Beer & Cider, Distilled Spirits, Dairy Produce and Honey competitions, awards programs and associated events.
• Coordinate exhibitors and officials, manage event logistics and stakeholder communications.
• Maintain accurate competition records, coordinate officials' travel and accommodation.
• Manage shared inboxes, support exhibit logistics and assist with budget and administration processes.
• Help with competition planning and delivery; manage multiple priorities and deadlines.

Skills

Administration

Coordination

Customer service

Stakeholder engagement

Microsoft Office 365

Time management

Teamwork

Education

Tertiary qualifications

Tools

Momentus

Job description

• Play an important role in delivering some of Australia’s most respected Sydney Royal competitions, awards programs and events.
• Be part of an organisation behind some of Australia's most recognised brands, including the Sydney Royal Easter Show and Sydney Showground.
• Work with a diverse range of exhibitors, judges, officials, committees and industry stakeholders.
• Join a collaborative team supporting Australia’s wine, dairy, fine food and agricultural industries.
• Flexible working environment with a strong commitment to work-life balance.
• Salary packaging options.
• Salary protection insurance.
• Novated lease options.
• Free onsite parking.
• Generous Employee Assistance Program.
• Complimentary Sydney Royal Easter Show tickets and meals.
• Staff draws for Sydney Showground events.
• Subsidised superannuation life insurance premiums.
• Staff engagement events and wellbeing programs.
• Access to Sydney Olympic Park employee membership program.

Why work with us?

• Play an important role in delivering some of Australia’s most respected Sydney Royal competitions, awards programs and events.
• Be part of an organisation behind some of Australia's most recognised brands, including the Sydney Royal Easter Show and Sydney Showground.
• Work with a diverse range of exhibitors, judges, officials, committees and industry stakeholders.
• Join a collaborative team supporting Australia’s wine, dairy, fine food and agricultural industries.
• Flexible working environment with a strong commitment to work-life balance.
• Salary packaging options.
• Salary protection insurance.
• Novated lease options.
• Free onsite parking.
• Generous Employee Assistance Program.
• Complimentary Sydney Royal Easter Show tickets and meals.
• Staff draws for Sydney Showground events.
• Subsidised superannuation life insurance premiums.
• 15% staff discount at onsite café.
• Staff engagement events and wellbeing programs.
• Access to Sydney Olympic Park employee membership program.

About The Role…

Are you a highly organised administration and events professional who enjoys bringing projects to life and keeping things running smoothly behind the scenes?

The Royal Agricultural Society of NSW (RAS) is seeking a Coordinator – Sydney Royal Competitions & Events to join the Wine, Dairy & Fine Food team. This role provides administrative, operational and event support across the Sydney Royal Wine, Beer & Cider, Distilled Spirits, Dairy Produce and Honey competitions, awards programs and associated events.

Working closely with Event Managers and a diverse range of internal and external stakeholders, you will assist with competition planning and delivery, exhibitor and official coordination, event logistics, database management and stakeholder communications. You will also help maintain accurate competition records, coordinate officials' travel and accommodation, manage shared inboxes, support exhibit logistics and assist with budget and administration processes.

This is a varied and hands-on opportunity for someone who thrives in a fast-paced environment, enjoys managing multiple priorities and takes pride in delivering accurate and professional support. Some evening, weekend and occasional travel may be required.

About You…

You are a proactive and organised coordinator with excellent communication skills, strong attention to detail and a genuine commitment to customer service. You enjoy building relationships, managing competing priorities and ensuring projects and events are delivered successfully.

To Be Successful, You Will Demonstrate

• Minimum 3 years' experience in administration, coordination or a similar support role.
• Excellent written and verbal communication skills.
• Strong planning, organisational and time management skills with a high level of attention to detail.
• Ability to manage multiple projects, priorities and deadlines.
• Strong customer service, problem-solving and stakeholder engagement skills.
• Confidence working with databases and maintaining accurate records.
• High-level proficiency in Microsoft Office and Microsoft 365 applications, including Word, Excel, Outlook, Teams and SharePoint.
• Ability to work both independently and as part of a team.
• A positive, flexible and adaptable approach to work.

Desirable

• Tertiary qualifications and an interest in the wine and food industries.
• Event coordination or event management experience.
• Experience supporting competitions, awards programs or industry events.
• Experience using Momentus or a similar event management system.
• An understanding of, or strong interest in, agriculture, food, wine and related industries.

About Us…

The Royal Agricultural Society of NSW (RAS) is a not-for-profit organisation that has been supporting Australian agriculture and rural communities since 1822. The RAS Foundation, the charitable arm of the organisation, delivers scholarships, grants and community programs that help strengthen rural and regional Australia.

Alongside the Foundation, the RAS manages the Sydney Royal Easter Show, Sydney Royal Competitions, Sydney Showground and the Australasian Animal Registry, creating opportunities to connect communities, celebrate excellence and support future generations.

We thank you for your interest in the Royal Agricultural Society of NSW and Sydney Showground and look forward to receiving your application.

We celebrate diversity, equity, and inclusion. Our commitment is to foster working environments that embrace everyone, ensuring fair and respectful treatment for all.

We actively encourage applications from Aboriginal and/or Torres Strait Islander peoples, veterans, individuals with disabilities, individuals of all gender identities, those in mature age and early careers, members of the LGBTIQA+ community, and individuals from diverse cultural backgrounds. Your unique perspective and experience are valued here.