Communications Project Officer

Complete Staff Solutions; Newcastle-Maitland; On-site; AUD 60,000 - 90,000; Full time

Job summary

Complete Staff Solutions in Raymond Terrace NSW is seeking a Communications Project Officer on a temporary contract through to February 2027. The role suits someone with admin, executive support, communications or project coordination experience who wants to broaden their experience within Council.

You will report to the Communications & Customer Experience Section Manager and provide high‑level administrative and project-based support to the Section Manager and Coordinators across the section,

Qualifications

• Qualification in administration, project management, communications, marketing or related discipline is advantageous.
• Experience as an Executive Assistant, Project Officer, Administrator or similar role, ideally supporting senior positions.
• Experience coordinating or managing projects.
• Strong organisational skills and ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong Microsoft Office skills and confidence with systems and documentation.
• Ability to liaise with stakeholders at all levels.
• Ability to work in a busy environment, prioritise workload and meet deadlines.
• Proactive approach with ability to contribute ideas and identify improvement opportunities.

Responsibilities

• Provide diary management and administrative support to the Section Manager.
• Prepare section business papers, reports and documentation.
• Coordinate meetings, agendas and minutes.
• Assist with monthly data collation and reporting.
• Coordinate communications and projects from planning to completion.
• Maintain project plans, timelines, and documentation.
• Assist with development and distribution of communications content.
• Support communications initiatives, campaigns and projects.
• Liaise with internal stakeholders and external partners to gather information.
• Assist with newsletters, fact sheets, presentations and other materials.
• Maintain accurate records and data.
• Support monitoring and reporting of project progress and outcomes.

Skills

Diary management

Administrative support

Communication skills

Organisation

Stakeholder liaison

Meet deadlines

Team collaboration

Education

Administration/PM/Communications qualification

Tools

Microsoft Office Suite

Project coordination systems

Job description

Complete Staff Solutions – Raymond Terrace NSW

Temporary Contract | Full-Time or Part-Time | Raymond Terrace

We are seeking a Communications Project Officer to join our client's team on a temporary contract through to February 2027.

This is a great opportunity for someone with experience in administration, executive support, communications or project coordination who is looking to broaden their experience within Council.

Reporting directly to the Communications & Customer Experience Section Manager, you will provide high-level administrative and project-based support to the Section Manager and Coordinators across the section.

Temporary Contract | Full-Time or Part-Time | Raymond Terrace

We are seeking a Communications Project Officer to join our client's team on a temporary contract through to February 2027.

This is a great opportunity for someone with experience in administration, executive support, communications or project coordination who is looking to broaden their experience within Council.

Reporting directly to the Communications & Customer Experience Section Manager, you will provide high-level administrative and project-based support to the Section Manager and Coordinators across the section.

About the role

You will play a key role in supporting the planning, coordination and delivery of communications projects, while providing strong administrative and executive support.

Key responsibilities will include:

• Providing diary management and administrative support to the Section Manager

• Preparing section business papers, reports and relevant documentation

• Coordinating meetings, preparing agendas and taking minutes

• Assisting with the collation of monthly data and reporting

• Coordinating communications and other projects from planning through to completion

• Maintaining project plans, timelines, systems views and other project documentation

• Assisting with the development and distribution of communications content across various channels

• Supporting communications initiatives, campaigns and projects

• Liaising with internal stakeholders and external partners to gather information and coordinate requirements

• Assisting with newsletters, fact sheets, presentations and other communications materials

• Maintaining accurate records, files and data

• Supporting the monitoring and reporting of project progress and outcomes

What we're looking for

We are seeking someone who can demonstrate:

• A qualification in administration, project management, communications, marketing or a related discipline is advantageous

• Demonstrated experience as an Executive Assistant, Project Officer, Administrator or in a similar role, ideally supporting senior positions

• Experience coordinating or managing projects

• Strong organisational skills and the ability to manage competing priorities

• Excellent written and verbal communication skills

• High attention to detail and accuracy

• Strong Microsoft Office skills and confidence working with systems and documentation

• The ability to work collaboratively and liaise effectively with stakeholders at all levels

• The ability to work in a busy environment, prioritise a high workload and meet deadlines

• A proactive approach with the ability to contribute ideas and identify opportunities for improvement