Commercial Procurement & Contracts Specialist

Keolis; Gold Coast City; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Salary Packaging (including salarySacr

Education and learning opportunities

Employee Assistance Program

Reward & Recognition

Health & Wellness Programs

Flexible work options

Job summary

Keolis Gold Coast is seeking a Commercial Procurement & Contracts Specialist to coordinate end-to-end procurement activities, including RFQs, tenders, and contract administration, ensuring value-for-money and governance.

You will support procurement strategies, onboarding, and supplier governance, while maintaining contract registers and monitoring obligations. The role partners with stakeholders across transport and infrastructure to drive commercial outcomes.

Qualifications

• Tertiary qualification in Business, Commerce, Procurement, or Supply Chain management.
• Minimum 5+ years experience in procurement, contract management, or supplier management.
• Experience in transport, infrastructure, or utilities is desirable.
• Strong commercial judgement and ability to manage competing priorities.

Responsibilities

• Coordinate end-to-end procurement activities, including RFQs, tenders, market engagement and contract award processes.
• Prepare, issue and administer procurement documentation in line with policies.
• Coordinate supplier onboarding, due diligence and governance frameworks.
• Monitor contract performance, renewals, variations, and compliance requirements.
• Support commercial negotiations and reporting to inform decision-making.

Skills

Commercial acumen

Stakeholder management

Prioritization

Attention to detail

Team collaboration

Problem solving

Education

Tertiary qualification in Business/Commerce/Procurement/Supply Chain

Job description

Commercial Procurement & Contracts Specialist

The G:link is operated and maintained by Keolis Gold Coast (KGC). Keolis Gold Coast is the proud subsidiary of Keolis Australia and New Zealand, a leading private provider of multi-modal public transport in Australia.

Some of our Benefits

• Salary Packaging (including salary sacrificing additional superannuation and novated car leasing);
• Education and learning opportunities;
• Employee Assistance Program (for employees and immediate family);
• Reward & Recognition (including years of service, employee of the year, birthday celebrations);
• Health & Wellness Programs (including team challenges, Fitness Passport);
• Flexible work options (including Paid Parental and Adoptive Leave).

Our Culture

What makes working with us so special is our culture, one that embraces our KGC core values (We Care, We Imagine, We Commit) and shared commitment to the development of high performing natural leaders within the organisation. We are proud to recruit, train and retain the most talented professionals on the Gold Coast, who share our customer (Think Like a Passenger) and safety focused (Zero Harm) approach. Our staff are at the core of what we do, and by cultivating the right environment and values, we have an engaged workforce with a sense of team spirit throughout the Company.

About the Role

Procurement

• Coordinate end-to-end procurement activities, including RFQs, tenders, market engagement activities and contract award processes, ensuring commercially sound, value-for-money and well-governed outcomes.
• Support stakeholders in developing scopes of work, procurement strategies and evaluation criteria.
• Prepare, issue and administer procurement documentation in accordance with organisational policies and governance requirements.
• Coordinate supplier onboarding and due diligence activities.
• Support the ongoing development and improvement of procurement processes, templates and governance frameworks.

Contract Management & Administration

• Administer the organisation's contract management processes, systems and records.
• Maintain contract registers, procurement records and key contract information.
• Coordinate contract execution, renewals, extensions, variations, notices and expiry tracking.
• Monitor contractual obligations, milestones, insurances and compliance requirements.
• Support contract owners in managing contract performance and supplier obligations.
• Assist in developing and improving contract management processes, templates and reporting tools.

• Maintain supplier records and compliance documentation.
• Monitor supplier compliance requirements, including insurances, licences, accreditations and contractual obligations.
• Support supplier performance monitoring and reporting activities.
• Assist with internal and external audit activities relating to procurement, contracts and supplier management.
• Support the development and continuous improvement of supplier governance, compliance and reporting processes.
• Assist with the administration of the organisation's insurance requirements, including policy renewals, claims coordination and contractor insurance compliance.

Commercial

• Partner with business stakeholders to deliver value-for-money procurement and contracting outcomes.
• Provide commercial guidance and recommendations in relation to procurement activities, supplier engagements and contract management matters.
• Lead or contribute to commercial reviews of quotations, proposals and supplier submissions.
• Prepare business cases, procurement recommendations and approval papers.
• Support commercial negotiations and supplier engagement activities.
• Develop procurement, contract and supplier performance reporting to support informed business decision-making.
• Identify opportunities to improve commercial outcomes, reduce risk and enhance operational efficiency.

To be successful in this role, you will bring

• Tertiary qualification in Business, Commerce, Procurement, Supply Chain Management, Contract Management or a related discipline.
• Demonstrated experience (typically 5+ years) in procurement, contract management, supplier management or commercial administration.
• Experience within transport, infrastructure, construction, utilities, operations and maintenance, or similar industries is desirable.
• Strong commercial judgement and a practical, solutions-focused approach.
• Confident managing competing priorities and deadlines in a dynamic environment.
• Collaborative, proactive and able to build effective stakeholder relationships.
• Strong organisational skills and attention to detail.
• Adaptable, self-directed and aligned with organisational values.

As part of the recruitment processes at Keolis Gold Coast, pre-employment checks include reference checks, National Police Certificate and Rail Safety Worker Medical. Further to this, successful candidates will be required to provide a National Police Certificate where requested throughout employment and maintain their Rail Safety Medical status.

Given the nature of the position you have applied for and the duties and responsibilities that it includes, KGC considers this to be a reasonable requirement. KGC will assess a candidate’s and employee’s criminal record history against the inherent requirements of the relevant position before making a determination as to their suitability or otherwise for the role.

Keolis Gold Coast is committed to creating a workplace that builds respect, promotes diversity and encourages inclusiveness.