Commercial Administration Executive

OOH Media Corporation; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Modern offices with great amenities

Competitive salary and bonus

Career development and learning

Generous parental leave and wellbeing

Regular team events and recognition

Wellness initiatives and discounts

Leading Out of Home brand

Job summary

oOh!media is seeking an organised Contracts Administrator to join our Commercial team in South Melbourne. You will review contracts and leasing agreements, track expiries, and coordinate renewal approvals, providing high-quality administrative support across the contract lifecycle.

You'll work with a collaborative team, manage critical documents, and help deliver timely reports while maintaining strong attention to detail and cross-functional communication.

Qualifications

• Background in contracts administration, EA/PA support, paralegal, or general administration.
• Meticulous eye for detail with exceptional time management and organizational skills to prioritize tasks and meet tight deadlines.
• Strong communication and cross-functional collaboration skills to work effectively across teams and achieve business outcomes.
• Intermediate MS Office proficiency (Word, Excel, Outlook, PowerPoint).
• Dedicated, proactive team player with an enthusiastic, can-do attitude.

Responsibilities

• Process contracts end-to-end, including coordinating internal and external sign-offs, internal processing, filing, and distribution to key stakeholders.
• Maintain critical documents including expiry profiles, WIP trackers, and contract registers, as well as managing leasing and site data across internal systems.
• Prepare and draft key documentation including renewal letters, exercise of options, terminations, licence variations, and waiver letters.
• Attend internal stakeholder meetings, record agenda notes, highlight outstanding jobs, update WIP notes, and deliver key reports to internal teams.

Skills

Contract administration

EA/PA support

Paralegal

General administration

Attention to detail

Tools

MS Office

Job description

We are oOh!media (pronounced "oh!" media).

oOh!media is the #1 Out of Home company in Australia and New Zealand. We exist to make public spaces better and brands unmissable, proudly leading the market with innovation, creativity, data and results. Our network plays an important role in the communities they are located, creating engaging environments that inform, entertain and inspire, while connecting brands with audiences at scale.

We have a unique culture, purpose and set of values that shape how we show up every day. We Win as One. We are Hungry. Always. And we Own It. We are oOh!media, and we are unmissable.

About the opportunity:

• Employment Type: Full-time, Permanent
• Flexibility: A vibrant, collaborative culture with 4 days in the office and flexibility built in
• Location: Based in South Melbourne

Note: This is an internal opportunity open exclusively to current oOh!media team members.

An exciting internal opportunity has arisen to join our Commercial team in South Melbourne to provide administrative support across the contract lifecycle! In this varied role, you will review contracts and property leasing agreements for our commercial partners, track the expiration of existing agreements, and coordinate the approval process for renewals.

You'll join a close-knit team who are passionate about providing outstanding service and results to clients across a range of industries, with the opportunity to learn from the best in the business while being nurtured and supported by your team and manager.

What you'll be doing:

• Contract Administration: Process contracts end-to-end, including coordinating internal and external sign-offs, internal processing, filing, and distribution to key stakeholders.
• Document & Data Management: Maintain critical documents including expiry profiles, WIP trackers, and contract registers, as well as managing leasing and site data across internal systems.
• Drafting Key Documents: Prepare and draft key documentation including renewal letters, exercise of options, terminations, licence variations, and waiver letters.
• Stakeholder Meetings & Reporting: Attend internal stakeholder meetings, record agenda notes, highlight outstanding jobs, update WIP notes, and deliver key reports to internal teams.

What you'll bring:

• Relevant Experience: Background in contracts administration, EA/PA support, paralegal, or general administration.
• Attention to Detail & Organisation: Meticulous eye for detail with exceptional time management and organizational skills to prioritize tasks and meet tight deadlines.
• Communication & Collaboration: Strong communication and cross-functional collaboration skills to work effectively across teams and achieve business outcomes.
• Technical Skills: Intermediate MS Office proficiency (Word, Excel, Outlook, PowerPoint).
• Team Mindset: Dedicated, proactive team player with an enthusiastic, can-do attitude.

Benefits and perks:

• Modern offices with great amenities and easy transport access
• Competitive salary and bonus opportunities
• Career development and learning opportunities to support your internal growth
• Generous parental leave and wellbeing support, including EAP access via Sonder
• Regular team events, social activities, and recognition programs
• Wellness initiatives and discounts to support your health and lifestyle
• The opportunity to continue building your career with Australia’s leading Out of Home brand

Proudly recognised with an AWEI Bronze LGBTQ+ inclusion badge.

At oOh!, we celebrate diversity and are committed to creating an inclusive workplace where everyone feels they belong. We welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities, LGBTQ+ individuals and refugees. To be considered, applicants must be Australian citizens or permanent residents with full working rights in Australia, and all offers of employment are subject to employer-funded pre-employment checks including police, reference and work rights verification, with additional checks such as credit, bankruptcy, drug and alcohol screening, or driver’s licence verification required for some roles.