Civic Events Officer

Ballarat City Council; Ballarat; On-site; AUD 92,000 - 102,000; Full time

Benefits offered by this job

Learning and development programs

Flexible work policies

Employee benefits program

MyWellbeing initiatives

Job summary

City of Ballarat is seeking a Civic Events Officer to manage the planning, delivery and review of civic ceremonies and events. You will coordinate openings, launches and citizenship ceremonies in collaboration with state and federal partners, ensuring alignment with policies and strategic priorities.

The role requires strong organisation, attention to detail, and the ability to handle high-profile, politically sensitive matters while delivering exceptional service to internal and external

Qualifications

• Relevant tertiary qualifications in event management or a related field, or substantial experience in events coordination roles.
• Demonstrated experience planning, coordinating and delivering events within a government or politically sensitive setting.

Responsibilities

• Manage planning, implementation, delivery and review of civic recognition and civic events to high standards.
• Coordinate official openings, launches, media opportunities and ribbon-cutting events with government offices.
• Oversee citizenship ceremonies in line with the Australian Citizenship Ceremonies Code and departmental requirements.
• Promote a positive, professional image of the Civic Support team and maintain confidentiality and integrity.

Skills

Strong organisational skills

Attention to detail

Prioritisation under pressure

Event coordination experience

Education

Tertiary qualification in event management or related field

Tools

Microsoft 365

Job description

• Exciting opportunity to contribute to the delivery of professional, high-quality civic events that reflect Council's standards and strategic objectives
• Full-time fixed term position through to February 2028with a monthly RDO
• Band 6- $91,938 to $102,015 per annum plus super

About The Role

The Civic Events Officer is responsible for managing the planning, implementation, delivery and review of all civic recognition and civic events to a consistently high standard, ensuring alignment with Council's policies, goals and strategic priorities.

This includes the coordination and delivery of official openings, launches, media opportunities and ribbon-cutting events for key project milestones, undertaken in collaboration with relevant State and Federal departments and Ministerial offices.

The role oversees the end-to-end planning and delivery of Citizenship Ceremonies on behalf of the Department of Home Affairs, ensuring full compliance with the Australian Citizenship Ceremonies Code. As one of the primary contact points for the Executive and Civic Services team, the Civic Events Officer provides a high level of service to both internal and external customers.

A key component of the role is promoting a positive, professional image of the Civic Support team, maintaining the highest standards of integrity, professionalism and confidentiality at all times. The position also contributes to building a high-functioning, collaborative Civic Support office by working effectively with team members and delivering services in accordance with documented procedures and protocols.

This is a fixed term parental leave opportunity through to February 2028.

About You

We are seeking a Civic Events Officer to deliver high-quality civic events, Citizenship Ceremonies and milestone events.

You will work closely with internal teams, dignitaries, community groups and other levels of government to ensure every event is seamless, professional and reflective of Council's standards.

You Will Bring

• Strong organisational skills
• Exceptional attention to detail
• The ability to manage competing priorities in a fast-paced environment
• Experience in event management - preferably within government or a politically sensitive setting (highly regarded)

If you have the drive,professionalism and attention to detail to help deliver outstanding civic events,we’d love to hear from you.

Key Selection Criteria

• Relevant tertiary qualifications in event management or a related field, or substantial experience in events coordination roles, preferably within local government or a politically sensitive environment.
• Demonstrated experience in planning, coordinating, and delivering events, with a strong understanding of event management principles - preferably within a government setting. Proven high level administrative skills and the ability to manage confidential, complex, and politically sensitive matters in a customer focused environment
• Exceptional organisational and time management skills, with a proven ability to deliver high-quality work under pressure, within strict deadlines with impeccable attention to detail anda high level of accuracy in all aspects of work, while effectively managing competing priorities and adapting to changing demands.
• Outstanding interpersonal, communication and public relations skills, with proven ability to exercise sound judgement, discretion and engage confidently with a wide range of stakeholders, including in challenging or sensitive situations.
• Strong analytical skills, including the ability to conduct research, interpret data, and support informed decision-making, alongside sound judgement and initiative in resolving issues
• Highly self-motivated with demonstrated resilience and adaptability in dynamic environments, with the ability to work independently and collaboratively as part of a high-performing team in a fast-paced, high-profile setting.
• Advancedproficiency in Microsoft 365 and corporate systems for document management, scheduling, and record keeping, with demonstrated ability tomaintain and improve administrative procedures with strong attention to detail.
• Flexibility to work outside standard office hours, as required, to manage the successful delivery of civic events and ceremonies.
• A current Victorian Drivers Licence.
• Demonstrated ability to champion, model and promote the corporate values.

Be Part Of Something More

Join us in making a real difference to the lives within our community. Working for City of Ballarat you will be part of a team that values honesty, transparency and accounting in everything we do. We believe in the importance of valuing every Individual and working together to support the community. Together we create a supportive and inclusive environment where everyone can thrive and make a positive impact.

Benefits

There's more to remuneration than just salary.

Here Are Some Key Benefits You Might Value

• Learning and development programs
• Flexible work policies
• Employee benefits program
• MyWellbeing initiatives

The closing date for this position is 25th October2026.

Contact

For any additional questions, please contact Laura McCarty, Coordinator Civic Support, [e-mail] or 0417 930806.

At the City of Ballarat, we celebrate diversity and strive to create an inclusive, flexible workplace where everyone feels welcome. We encourage applicants of all backgrounds, identities, and abilities to apply. If you need any support during the recruitment process, reach out to us at [e-mail]

We're proud to be a child-safe organisation, committed to protecting children and young people from harm. Our culture promotes their safety and wellbeing, and we require all successful candidates to undergo relevant screening, including a Working with Children Check and criminal history check.