Civic Events Officer

Ballarat Koori Engagement Action Group; Ballarat; On-site; AUD 92,000 - 102,000; Full time

Benefits offered by this job

Learning and development programs

Flexible work policies

Employee benefits program

Job summary

City of Ballarat is seeking a Civic Events Officer to lead the planning, coordination and delivery of civic events and Citizenship Ceremonies, ensuring high standards and compliance with policies. The role requires collaboration with internal teams and government partners to create professional, impactful occasions.

The ideal candidate has event management experience, strong organisational skills and the ability to manage multiple priorities in a fast-paced public sector environment.

Qualifications

• Relevant tertiary qualifications in event management or substantial experience in events coordination.
• Experience in government or politically sensitive environment is highly regarded.
• Strong organisational skills and meticulous attention to detail are essential.

Responsibilities

• Manage the planning, implementation, delivery and review of all civic recognition and civic events to a high standard.
• Coordinate and deliver official openings, launches, media opportunities and ribbon-cutting events with state and federal partners.
• Oversee end-to-end planning and delivery of Citizenship Ceremonies in line with the Australian Citizenship Ceremonies Code.
• Promote a professional image of the Civic Support team while maintaining confidentiality and integrity.
• Collaborate with internal teams and external stakeholders to ensure seamless, high-quality events.

Skills

Event management experience

Organisational skills

Attention to detail

Public relations

Time management

Stakeholder engagement

Education

Bachelor's degree in event management or related field

Job description

• Exciting opportunity to contribute to the delivery of professional, high‑quality civic events that reflect Council’s standards and strategic objectives
• Full-time fixed term position through to February 2028with a monthly RDO
• Band 6- $91,938 to $102,015 per annum plus super

About the role:

The Civic Events Officer is responsible for managing theplanning, implementation, delivery and review of all civic recognition andcivic events to a consistently high standard, ensuring alignment with Council’spolicies, goals and strategic priorities.

This includes the coordination and delivery of officialopenings, launches, media opportunities and ribbon‑cutting events for keyproject milestones, undertaken in collaboration with relevant State and Federaldepartments and Ministerial offices.

The role oversees the end‑to‑end planning and delivery ofCitizenship Ceremonies on behalf of the Department of Home Affairs, ensuringfull compliance with the Australian Citizenship Ceremonies Code. As one of theprimary contact points for the Executive and Civic Services team, the CivicEvents Officer provides a high level of service to both internal and externalcustomers.

A key component of the role is promoting a positive,professional image of the Civic Support team, maintaining the highest standardsof integrity, professionalism and confidentiality at all times. The positionalso contributes to building a high‑functioning, collaborative Civic Supportoffice by working effectively with team members and delivering services inaccordance with documented procedures and protocols.

This is a fixed term parental leave opportunity through to February 2028.

About you:

We are seeking a Civic Events Officer to deliver high‑quality civic events, Citizenship Ceremonies and milestone events.

You will work closely with internal teams, dignitaries, community groups and other levels of government to ensure every event is seamless, professional and reflective of Council’s standards.

You will bring:

Strong organisational skills

Exceptional attention to detail

The ability to manage competing priorities in a fast‑paced environment

Experience in event management—preferably within government or a politically sensitive setting (highly regarded)

If you have the drive,professionalism and attention to detail to help deliver outstanding civic events,we’d love to hear from you.

Key Selection Criteria:

Relevant tertiary qualifications in event management or a related field, or substantial experience in events coordination roles, preferably within local government or a politically sensitive environment.

Demonstrated experience in planning, coordinating, and delivering events, with a strong understanding of event management principles - preferably within a government setting. Proven high level administrative skills and the ability to manage confidential, complex, and politically sensitive matters in a customer focused environment

Exceptional organisational and time management skills, with a proven ability to deliver high-quality work under pressure, within strict deadlines with impeccable attention to detail anda high level of accuracy in all aspects of work, while effectively managing competing priorities and adapting to changing demands.

Outstanding interpersonal, communication and public relations skills, with proven ability to exercise sound judgement, discretion and engage confidently with a wide range of stakeholders, including in challenging or sensitive situations.

Strong analytical skills, including the ability to conduct research, interpret data, and support informed decision-making, alongside sound judgement and initiative in resolving issues

Highly self-motivated with demonstrated resilience and adaptability in dynamic environments, with the ability to work independently and collaboratively as part of a high-performing team in a fast‑paced, high-profile setting.

Advancedproficiency in Microsoft 365 and corporate systems for document management, scheduling, and record keeping, with demonstrated ability tomaintain and improve administrative procedures with strong attention to detail.

Flexibility to work outside standard office hours, as required, to manage the successful delivery of civic events and ceremonies.

A current Victorian Drivers Licence.

Demonstrated ability to champion, model and promote the corporate values.

The successful applicant will be required to undergo a full employment medical and police check.

Be Part of Something More:

Join us in making a real difference to the lives within our community. Working for City of Ballarat you will be part of a team that values honesty, transparency and accounting in everything we do. We believe in the importance of valuing every Individual and working together to support the community. Together we create a supportive and inclusive environment where everyone can thrive and make a positive impact.

There’s more to remuneration than just salary.

Here are some key benefits you might value:

• Learning and development programs
• Flexible work policies
• Employee benefits program

Contact:

For any additional questions, please contact Laura McCarty, Coordinator Civic Support,************@ballarat.vic.gov.au or 0417 930***.

At the City of Ballarat, we celebrate diversity and strive to create an inclusive, flexible workplace where everyone feels welcome. We encourage applicants of all backgrounds, identities, and abilities to apply. If you need any support during the recruitment process, reach out to us at ***************@ballarat.vic.gov.au

We’re proud to be a child‑safe organisation, committed to protecting children and young people from harm. Our culture promotes their safety and wellbeing, and we require all successful candidates to undergo relevant screening, including a Working with Children Check and criminal history check.