CHPP Operations Administrative Specialist

Glencore International AG; Mackay Regional; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Nine-Day Fortnight

Education Assistance

Annual short-term performance bonus

Long Service Leave

On-site housing option

Job summary

Glencore International AG is seeking an organised Administrator to join the CHPP team at Hail Creek. You will provide administrative and coordination support to CHPP management, coordinate onboarding, training, travel, and document control, and liaise with multiple departments to ensure smooth operations.

You will manage multiple priorities in a fast-paced mining environment, driving accurate reporting and cost administration while maintaining compliance and safety standards.

Qualifications

• Experience in an administration or coordination role, preferably within mining/operational environments.
• Strong organisational and time-management skills with ability to manage multiple priorities.
• Proactive, autonomous approach and initiative.
• Strong communication and interpersonal skills with stakeholders.
• Proficient with Microsoft Office; SAP/Workday experience advantageous.
• Minimum of one year relevant experience.

Responsibilities

• Provide day-to-day administrative support to the CHPP Manager, Superintendents, Supervisors and wider CHPP team.
• Coordinate contractor onboarding and offboarding, including inductions, site access and accommodation requirements.
• Support Service Day and Shutdown activities, including contractor mobilisation, training and accommodation coordination.
• Raise purchase requisitions, process Service Entry Sheets and assist with purchasing and cost administration.
• Coordinate employee and contractor training requirements and maintain records.
• Arrange travel and accommodation for employees, contractors and visitors as required.
• Liaise with HR, Training, IT, Finance, Procurement and other departments to support CHPP requirements.
• Coordinate meetings, take minutes and follow-up actions.
• Maintain electronic records, documentation, registers and filing systems.
• Provide document control and SAP administrative support.
• Assist with employee onboarding, system access, payroll and general workforce administration.
• Complete operational and departmental reporting and administrative tasks; handle ad hoc requests and changing priorities.

Skills

Organisational skills

Time management

Communication skills

Purchasing coordination

MS Office

Tools

SAP

Workday

Job description

Glencore International AG is seeking an organised Administrator to join the CHPP team at Hail Creek. You will provide administrative and coordination support to CHPP management, coordinate onboarding, training, travel, and document control, and liaise with multiple departments to ensure smooth operations.

You will manage multiple priorities in a fast-paced mining environment, driving accurate reporting and cost administration while maintaining compliance and safety standards.