CHPP Administrator

Glencore International AG; Isaac Regional; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Nine-Day Fortnight

Direct employment

Performance bonus

Above-award leave

Education assistance

Career development

Job summary

Glencore operates at Hail Creek Open Cut and seeks an experienced Administrator for the CHPP team. You will handle administrative and coordination tasks across the department, manage competing priorities, and support onboarding, training, travel, and procurement processes.

You’ll work with HR, IT, Finance and Procurement to keep systems accurate, maintain records and enable smooth day-to-day operations in a busy mining environment.

Qualifications

• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Proactive approach and the ability to work autonomously.
• Strong communication and interpersonal skills with employees, contractors and management.
• High attention to detail and accuracy; MS Office skills.
• Experience using SAP and Workday, or similar business systems.
• Experience with purchasing, contractor administration, training coordination or workforce administration would be advantageous.
• Minimum of one year relevant experience.

Responsibilities

• Provide day-to-day administrative support to CHPP Manager, Superintendents, Supervisors and CHPP team.
• Coordinate contractor onboarding/offboarding, inductions, site access and accommodation.
• Support Service Day/Shutdown activities, including contractor mobilisation and accommodation coordination.
• Raise purchase requisitions, process service entries and assist with invoices and cost admin.
• Coordinate training requirements and maintain records; arrange travel for staff and visitors.
• Liaise with HR, Training, IT, Finance, Procurement to support CHPP needs.
• Coordinate meetings, take minutes and follow up actions; maintain records and filing systems.
• Provide document control and SAP administrative support; assist with onboarding and payroll tasks.

Skills

Organised

Time-management

Proactive

Communication

Interpersonal skills

Attention to detail

Microsoft Office

SAP

Workday

Purchasing

Contractor administration

Training coordination

Workforce administration

Job description

At Hail Creek, everything we do is about developing our people, optimising our asset and improving our future. We positively impact our people and communities. We strive to be industry leaders – the Mine of Choice. It’s a culture that fosters pragmatic outcomes where things happen quickly. We promote those ‘out of the box’ ideas to continuously improve and no day is ever the same. With a large and passionate workforce of over 1,000 people, there is a great opportunity for you to contribute and make an impact.

Glencore is committed to providing an environment that adheres to the Respect at Work Legislation.

Job Description

An exciting opportunity has become available for an experienced Administrator to join our CHPP team. Reporting to the CHPP Maintenance Superintendent, this is a fast-paced and varied role providing administrative and coordination support across the CHPP department.

No two days are the same, and you will need to be comfortable managing competing priorities, responding to changing operational requirements and working with a wide range of stakeholders.

Your key responsibilities will include:

• Providing day-to-day administrative support to the CHPP Manager, Superintendents, Supervisors and wider CHPP team.
• Coordinating contractor onboarding and offboarding, including inductions, training, site access and accommodation requirements.
• Supporting Service Day and Shutdown activities, including contractor mobilisation, training and accommodation coordination.
• Raising purchase requisitions, processing Service Entry Sheets and assisting with purchasing, invoices and other cost administration.
• Coordinating employee and contractor training requirements and maintaining associated records.
• Arranging travel and accommodation for employees, contractors and visitors as required.
• Liaising with HR, Training, IT, Finance, Procurement and other departments to support CHPP requirements.
• Coordinating meetings, taking minutes and following up actions as required.
• Maintaining electronic records, documentation, registers and filing systems.
• Providing document control and SAP administrative support.
• Assisting with employee onboarding, system access, payroll and general workforce administration.
• Completing operational and departmental reporting and administrative tasks as required.
• Providing responsive support for a wide range of ad hoc requests and changing priorities across the CHPP.
• This diverse role will suit someone who is highly organised, adaptable and proactive, with the ability to work autonomously and remain effective when priorities change at short notice.

This diverse and collaborative environment provides excellent opportunities for professional growth, skill development, and career progression.

About the Candidate

The successful candidate will be an organised and adaptable administrator who enjoys working in a busy operational environment and is comfortable managing a varied workload.

You will bring:

• Previous experience in an administration or coordination role, preferably within mining, maintenance or another operational environment.
• Strong organisational and time-management skills with the ability to manage multiple competing priorities.
• A proactive approach and the ability to work autonomously and use initiative.
• Strong communication and interpersonal skills with the ability to work effectively with employees, contractors, management and external stakeholders.
• High attention to detail and accuracy.
• Strong computer skills, including Microsoft Office applications.
• Experience using SAP and Workday, or similar business systems.
• Experience with purchasing, contractor administration, training coordination or workforce administration would be advantageous.
• The ability to adapt quickly to changing requirements and confidently manage ad hoc requests.
• A strong commitment to safety and working collaboratively as part of the CHPP team.
• Minimum of one year relevant experience

What We Offer

At Hail Creek Open Cut, we are committed to creating an environment where our people feel valued, supported, and empowered to succeed.

In return, we offer:

• Monday to Friday roster with the ability to apply for a Nine-Day Fortnight Compressed Work Arrangement.
• Direct employment with Glencore.
• Competitive remuneration package with lifestyle benefits.
• Annual short-term performance bonus.
• Above-award annual leave entitlement.
• Access to the Coal Mining Industry Long Service Leave Scheme.
• Education Assistance opportunities to support further study and professional development.
• Ongoing career development and advancement opportunities within a global mining organisation.

This role is a wonderful opportunity for you no matter your circumstance. You will have the option to either live locally in one of the communities that surround our operation or stay on site in our amazing village. We are only a one and quarter hour drive from the beautiful Mackay hinterland and a two- and half-hour drive from Airlie Beach and the Whitsunday Islands and have a diverse group of people at our operation commuting from multiple locations in Queensland such as Rockhampton and Townsville, to name a few. Commercial Flight Support is available per written request for senior staff members and above, for flights from Mackay (MKY) to Brisbane (BNE) return.

Our people think and act like entrepreneurs. We have built a culture that rewards dedicated people with a can-do spirit, who take responsibility, and who have the drive to be leaders in their field. If you are caring, responsive, intuitive, and driven, and can operate within a dynamic environment, this is your chance to become part of a culture that empowers people and drives progression.