Careers Administration Assistant — School Support

Victorian Government; Melbourne; On-site; AUD 60,000 - 72,000; Full time

Job summary

Victorian Government in Melbourne is seeking a Careers Administration Assistant to provide administrative support to the careers team, handling data entry, word processing, phones, and documentation to ensure compliance. The role requires proficiency with Microsoft Office, Compass, and other admin software, and involves collaboration with teachers, students, families, and education staff.

Working hours are 8:30am–4:36pm across four days, with opportunities to contribute to wellbeing and safety

Qualifications

• Capacity to undertake routine support tasks across a range of functions within a school environment.
• Demonstrated ability to communicate effectively with students, staff and families.
• Proficiency in the use of office systems, software or technical equipment relevant to the position.
• Capacity to maintain a high level of confidentiality at all times.
• Commitment to professional learning and growth.

Responsibilities

• Use Microsoft Office, Compass and other relevant programs to produce letters, spreadsheets, and reports.
• Assist students with work experience and maintain required documentation.
• Liaise with employers regarding required documentation.
• Create Compass Custom Classes for external VET classes and import student names.
• Coordinate EdVAL student selection for Year 8 electives and manage related databases.
• Open and close Brimbank VET Cluster and RTO portals per approved dates; coordinate with the Timetabler.
• Other duties as directed.

Skills

Communication

Confidentiality

Office software

Teamwork

Data handling

Tools

Microsoft Office

Compass

Google Docs

Job description

Victorian Government in Melbourne is seeking a Careers Administration Assistant to provide administrative support to the careers team, handling data entry, word processing, phones, and documentation to ensure compliance. The role requires proficiency with Microsoft Office, Compass, and other admin software, and involves collaboration with teachers, students, families, and education staff.

Working hours are 8:30am–4:36pm across four days, with opportunities to contribute to wellbeing and safety