Careers Administration Assistant — School Programs

Department of Education Victoria; Geelong; On-site; AUD 60,000 - 70,000; Full time

Job summary

St Albans Secondary College in Melbourne's north-west seeks a dedicated Careers Administration Assistant to support the careers team with data entry, word processing, phone duties and compliance paperwork. You will handle student records, liaise with employers and coordinate course selections and VET-related activities.

Proficiency in Microsoft Office, Compass and related systems, plus strong communication and confidentiality skills, are essential for success in this role within a supportive

Qualifications

• Selection criteria require ability to undertake routine support tasks in a school environment.
• Effective communication with students, staff and families is essential.
• Proficiency in office systems and software and handling of confidential information.
• Ability to work cooperatively with teachers, education staff, students and parents while maintaining confidentiality.
• Commitment to ongoing professional learning and growth.

Responsibilities

• Provide administrative support to the careers team including data entry, word processing, answering phones and filing.
• Maintain required documentation for compliance and assist with data entry as needed.
• Liaise with students, staff and employers, and manage documentation for work experience and courses.
• Prepare course selection sheets and assist with enrollment in relevant portals.
• Support timetable and class arrangements for external VET programs and related activities.
• Other duties as directed.

Skills

Communication skills

Office software

Confidentiality

Team collaboration

Professional development

Tools

Microsoft Office

Job description

St Albans Secondary College in Melbourne's north-west seeks a dedicated Careers Administration Assistant to support the careers team with data entry, word processing, phone duties and compliance paperwork. You will handle student records, liaise with employers and coordinate course selections and VET-related activities.

Proficiency in Microsoft Office, Compass and related systems, plus strong communication and confidentiality skills, are essential for success in this role within a supportive