Linkedin Outreach & Go-High-Level Support Virtual Assistant

Virtual Colleague; Newcastle; On-site; AUD 97,000 - 107,000; Full time

Benefits offered by this job

Higher Education Worker Level 6 salary

17% superannuation

Additional University holidays

Personal and parental leave

Private health insurance discounts

Gym membership discounts

Job summary

The University of Newcastle is seeking an Executive Assistant to be a trusted partner to the Pro Vice-Chancellor and College General Manager. You will provide exceptional executive support, manage priorities, and contribute to projects that support the College leadership team’s strategic objectives.

With strong organisational skills and initiative, you will coordinate key activities, engage with internal and external stakeholders, and maintain high standards of confidentiality in a busy

Qualifications

• Experience delivering executive support to senior staff in a large complex organisation.
• Proven ability to manage multiple priorities with initiative and judgement.
• Strong organisational and administrative skills with attention to detail.
• Excellent communication and stakeholder relationship abilities, including confidentiality.

Responsibilities

• Support the Pro Vice-Chancellor and College General Manager with day-to-day executive tasks.
• Coordinate priorities, engagements and key activities for the leadership team.
• Contribute to projects and strategic initiatives aligned to CESE goals.
• Maintain calendars, prepare briefs and manage confidential information.

Job description

The Role

In the role of Executive Assistant, you will be a trusted partner to the Pro Vice-Chancellor and College General Manager, providing exceptional executive support and helping drive the day-to-day operations of the College leadership team. Combining strong organisational skills with initiative and sound judgement, you will manage executive priorities, coordinate key activities and engagements, and contribute to projects and initiatives that support the College's strategic objectives.

How will you inspire us?

• Demonstrated ability and capacity to deliver outstanding professional support to senior staff in a large complex environment.
• Proven track record to successfully manage a range of competing priorities, apply initiative and resolve complex issues.
• Demonstrated organisational, administrative and committee skills, including attention to detail in a busy, complex, and rapidly changing professional environment.
• Outstanding communication and interpersonal skills, including the ability to maintain confidentiality and capacity to build effective relationships with internal / external stakeholders.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

About the Unit

The College of Engineering, Science and Environment (CESE) brings together expertise in engineering, environment and the sciences to deliver life ready graduates and transformative solutions to our region and world. The College strives for excellence, innovation and equity in teaching, education, research and partnerships offering a diverse array of programs across the key areas of architecture, construction, engineering, information technology, cyber security, disaster risk and resilience, data science, science, mathematics, psychology, sport and exercise, environmental science, food and nutrition, marine science and development studies.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

• Remuneration for this position is Higher Education Worker Level 6 ($97,217 to $107,268) + 17% superannuation and is commensurate with skills and experience.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Health, wellbeing and lifestyle benefits including discounts on private health insurance, gym memberships, software, travel and more.

Your next steps

Important information before you apply:

Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Our assessment process

Typically candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process)
• Referee checks
• Pre-employment checks as appropriate to the role

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance – it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

Closing date

Closing date: Tuesday, 17 November 2026 at 11.59pm AEDT

We are an equal opportunity employer committed to equity, diversity, and social inclusion. Women and Aboriginal and Torres Strait Islander candidates are particularly encouraged to apply.