Camps & Activities Admin Coordinator

Government schools; Geelong; On-site; AUD 50,000 - 65,000; Full time

Job summary

North Geelong Secondary College, Geelong, is seeking an Administration Assistant to support the planning and delivery of school camps, excursions and activities. The role involves coordinating submissions, bookings, payments, accreditations and records, with on-site support during events and immunisation activities.

The position emphasizes administrative efficiency, liaison with teachers and external providers, and ensuring documentation and risk assessments are up to date.

Qualifications

• Experience coordinating camps, excursions and activities.
• Ability to process bookings, payments and records.
• Strong administrative and reception skills.

Responsibilities

• Provide administrative and operational support for the planning and delivery of school camps, excursions and activities.
• Review submissions and liaise with teachers to ensure required information, documentation, costings and risk assessments are complete.
• Create purchase orders for camps, excursions and activities bookings, and staff professional development registrations.
• Organise transport bookings and liaise with external providers and venues.
• Assist with processing of student charges for camps, excursions and activities.
• Maintain accurate records relating to approvals, bookings, payment status, consent and attendance.
• Monitor consent and payment status and follow up on outstanding requirements.
• Assist with changes, cancellations and amendments to approved bookings.
• Finalise and archive relevant documentation following camps, excursions and activities.

Skills

Administrative coordination

Event coordination

First aid knowledge

Job description

North Geelong Secondary College, Geelong, is seeking an Administration Assistant to support the planning and delivery of school camps, excursions and activities. The role involves coordinating submissions, bookings, payments, accreditations and records, with on-site support during events and immunisation activities.

The position emphasizes administrative efficiency, liaison with teachers and external providers, and ensuring documentation and risk assessments are up to date.