Camps, Excursions & Activities Admin Coordinator

Department of Education Victoria; Geelong; On-site; AUD 60,000 - 80,000; Full time

Job summary

Department of Education Victoria – North Geelong VIC is seeking an Camps, Excursions & Activities Administration Assistant to provide administrative and operational support for planning and delivering school camps, excursions and activities. You will liaise with teachers, manage documentation, bookings and payments, coordinate transport, and assist with on-the-day activities and health support.

The role includes reception duties and collaboration within the Administration Office, supporting

Qualifications

• Provide administrative and operational support for planning and delivery of school camps, excursions and activities.
• Liaise with teachers to ensure required information, documentation, costings, risk assessments and communication are complete.
• Assist with routine purchasing, bookings, and staff registrations as directed.

Responsibilities

• Provide administrative and operational support for the planning and delivery of school camps, excursions and activities.
• Review submissions and liaise with teachers to ensure required information, documentation, costings, risk assessments and communication details are complete.
• Following management approval, create purchase orders for camps, excursions and activities bookings, and staff professional development registrations.
• Organise transport bookings and liaise with external providers and venues.
• Assist with processing of student charges for camps, excursions and activities.
• Maintain accurate records relating to approvals, bookings, purchase orders, consent, payments and student attendance.
• Monitor consent and payment status, liaising with staff to follow up on outstanding requirements.
• Assist with changes, cancellations and amendments to approved bookings.
• Finalise and archive relevant documentation after events, including attendance records.
• First aid support in Sickbay as required.
• Provide reception and administrative support in the Administration Office as required.
• Provide administrative and on-the-day support for immunisation programs, school photo days and similar activities.
• Undertakes other tasks as directed by the Principal.

Skills

Administrative coordination

Reception duties

Team collaboration

First aid awareness

Job description

Department of Education Victoria – North Geelong VIC is seeking an Camps, Excursions & Activities Administration Assistant to provide administrative and operational support for planning and delivering school camps, excursions and activities. You will liaise with teachers, manage documentation, bookings and payments, coordinate transport, and assist with on-the-day activities and health support.

The role includes reception duties and collaboration within the Administration Office, supporting