Campaign Coordinator: Flexible, High-Impact Retail Marketing

Viva Energy Australia; Adelaide; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible work arrangements

Parental leave and birthday leave

Health and lifestyle discounts

Employee share plan

Novated leasing

Job summary

Viva Energy Group is seeking a Campaign Coordinator to support campaign delivery across our retail brands. Reporting to the Head of Brand & Campaign Marketing, you will coordinate timelines, assets and stakeholder alignment to ensure on-time delivery and high-quality materials.

You will maintain trackers, manage inputs across multiple teams and help prepare updates and materials, strengthening relationships with Marketing, Merchandise, Digital and agency partners while improving campaign

Qualifications

• Experience in administration, coordination or support roles.
• Exceptional organisational skills with strong attention to detail and accuracy.
• Proven ability to manage multiple priorities and work within structured processes.
• Strong communication skills with the confidence to build relationships and work effectively across multiple stakeholder groups.
• Proficiency across Microsoft Office applications, particularly Word, PowerPoint and Excel.
• Ability to quickly learn new systems, workflow tools and approval platforms.
• A strong eye for creative detail and the ability to identify inconsistencies across campaign materials.
• Exposure to marketing, campaigns, retail environments or relevant tertiary qualifications in Marketing, Business or a related discipline will be highly regarded.

Responsibilities

• Support Campaign Specialists with day-to-day campaign delivery activities.
• Maintain campaign trackers, timelines and task lists to ensure campaign progress is visible and up to date.
• Coordinate campaign inputs, assets and information across multiple teams and stakeholders.
• Track deadlines, dependencies and approvals, ensuring activities remain on schedule.
• Build strong working relationships across Marketing, Merchandise, Digital, Loyalty, Operations and agency partners.
• Support the preparation of campaign updates, status reports and campaign materials.
• Review campaign assets for completeness, accuracy and consistency before handover.
• Assist with campaign readiness checks, ensuring briefs, assets and supporting materials are complete prior to launch.
• Contribute to improving campaign processes, coordination and ways of working across the team.

Skills

Administration

Organisational skills

Multitasking

Communication

MS Office

Learning agility

Attention to detail

Marketing exposure

Job description

Viva Energy Group is seeking a Campaign Coordinator to support campaign delivery across our retail brands. Reporting to the Head of Brand & Campaign Marketing, you will coordinate timelines, assets and stakeholder alignment to ensure on-time delivery and high-quality materials.

You will maintain trackers, manage inputs across multiple teams and help prepare updates and materials, strengthening relationships with Marketing, Merchandise, Digital and agency partners while improving campaign