Business Support Officer (Executive-Level Support)

DIXON APPOINTMENTS | Recruitment Agency; City of Melbourne; On-site; AUD 70,000 - 85,000; Full time

Benefits offered by this job

Stable, long-term opportunity

Genuine Business Support Officer position

Strong team culture

Job summary

A leading recruitment agency in Melbourne is seeking a detail-driven Business Support Officer to provide executive and business support to senior leaders within a prominent university. This role is perfect for those with executive assistant experience who want more variety and less dependency on direct executives. Candidates should have over 3 years of experience, strong organisational skills, and a preference for a stable, full-time role on campus. This position offers meaningful contributions and exposure to executive-level operations.

Qualifications

• 3+ years of experience in executive support, administration, or project coordination.
• Calm, proactive, and solutions-focused approach required.
• Ability to manage competing priorities in a busy on-site environment.

Responsibilities

• Provide confidential executive support including calendar management and meeting coordination.
• Support committees and working groups with agendas and minutes.
• Assist with procurement, invoicing, compliance tasks, and credit card reconciliations.

Skills

Organisational skills

Communication skills

Stakeholder relationship skills

Proficiency in Google Workspace

Proactive problem-solving

Job description

Are you an organised, detail-driven professional with strong administrative or executive support experience? This role is perfect for someone who enjoys variety, stability, and meaningful contribution-ideal for a Business Support Officer with EA capability, or an experienced EA wanting to step into a broader, more balanced role while still supporting senior leaders.

ABOUT THE ROLE

Embedded within the University's Buildings & Property Team, you will provide executive and business support to three experienced, largely self-sufficient Directors, as well as broader support to a diverse operational team. You\'ll ensure the Directors are well-prepared, organised, and set up for success, while also contributing to the efficient running of a portfolio responsible for major property, building, and operational projects across campus. This is a varied, hands-on position blending executive support, business administration, events, communications, and operational coordination.

KEY RESPONSIBILITIES

Executive Support

• Provide confidential executive support including calendar management, meeting coordination, agendas, briefings, and document preparation
• Support committees and working groups with agendas, minutes, action tracking, and follow-ups
• Act as a professional liaison across stakeholder groups and senior managers

Business & Team Support

• Provide general business administration across the Buildings & Property Team
• Assist with internal communications, scheduling, and coordination of updates
• Support events and staff engagement activities including planning, logistics, registrations, and on-the-day support
• Assist with procurement, invoicing, compliance tasks, and credit card reconciliations
• Investigate operational issues, prepare reports, support process improvements, and maintain procedures
• Assist with maintaining web content and digital registration processes

ABOUT YOU

• A high-level EA seeking a role offering more variety and less direct executive dependency, or
• An administrator from a construction, property, or project environment looking to transition into higher education

You will bring:

• 3+ years of experience in executive support, administration, or project coordination
• Strong organisational skills; calm, proactive, and solutions-focused
• Excellent communication and stakeholder relationship skills
• Ability to manage competing priorities in a busy on-site environment
• Proficiency in Google Workspace, with the ability to learn new systems quickly
• A preference for a stable, full-time on-campus role

WHY THIS ROLE?

• Stable, long-term opportunity at a globally recognised university
• Genuine Business Support Officer position with executive exposure
• Strong team culture and meaningful, varied work
• Ideal for experienced EAs seeking sustainability, balance, and broader contribution

HOW TO APPLY

Click APPLY or contact Tanika on 0422 038 118 for a confidential conversation. We welcome applications from people with disabilities and are committed to providing a supportive and inclusive workplace.

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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