Business and Executive Support Officer

University of Sydney; Sydney; Hybrid; AUD 92,866 - 113,503; Full time

Job summary

A leading university in Sydney is seeking a Business and Executive Support Officer to provide administrative support to the Chief Procurement Officer and team. The ideal candidate will have strong organizational skills, experience dealing with discerning stakeholders, and familiarity with finance systems. This full-time role requires a proactive approach and the ability to work on site a minimum of three days a week. Competitive salary package offered.

Qualifications

• Experience in administration support, dealing with confidential information.
• Ability to manage diaries and assist senior stakeholders.
• Experience working in a complex organization, preferably higher education.

Responsibilities

• Provide proactive support for managing executive commitments.
• Handle diary management with competing priorities.
• Coordinate procurement committee meetings and prepare documents.

Skills

Attention to detail

Strong organisational skills

Proficient in MS Office

Excellent communication

Tools

MS SharePoint

Excel

PowerPoint

Job description

Overview

Join to apply for the Business and Executive Support Officer role at University of Sydney.

This range is provided by University of Sydney. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$103,185.00/yr - A$103,185.00/yr

• Full time, continuing role supporting the Chief Procurement Officer and team
• Utilise your strengths in building relationships, administration, tact, diplomacy and organisation
• HEO6 starting from $103,185 + 17% superannuation

About the opportunity

We're looking for someone with a positive, can-do attitude. Someone who's not afraid to roll up their sleeves and give things a go. If you're curious, proactive, and ready to learn, this could be a great opportunity for you.

The Business and Executive Support Officer (BESO) provides executive support, general administration and operational support services for the Finance areas of Procurement, Operations and Transformation Services (Operations) and FSEA.

Your key responsibilities

• providing proactive support to assist the management of executive commitments
• diary management, working with complex competing priorities
• secretariat support to procurement committees, coordination, document preparation and minute taking
• programme administration (eg.file management) for continuous improvement projects
• knowledge management support
• raising PO's, receipting and ensuring invoice payments
• supporting recruitment and onboarding of new staff and contractors
• handling inbound enquiries from senior stakeholders and suppliers
• organising workshops, morning teas and team building events.

About you

• passionate to support and enable excellence in a team environment
• attention to detail, curiosity and a willingness to learn come naturally to you
• experience working in a complex organisation (knowledge of the higher education sector desirable)
• experience in administration support, dealing with confidential and sensitive information
• strong organisational skills / experienced with diary management, often with senior stakeholders
• highly proficient in MS Office, you will be able to produce professional PowerPoint presentations, utilise Excel for basic data manipulation, list management, confident in Word for report writing and document creation using style guides provided
• file management / knowledge management capability desirable (eg MS SharePoint)
• able to produce clear minutes and secretariat support to various committees
• familiarity with finance systems, purchase orders and invoice processes desirable
• able to come on campus a minimum of 3 days per week.

COVID safety

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Work rights

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community that reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Tamsin MacWhannell, Recruitment Operations by email to [e-mail].

Please note that interviews for successful candidates are scheduled to take place on Friday, 29th August.

Advertising close date: 11.59pm Sunday 24th August 2025

The University reserves the right not to proceed with any appointment.

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Higher Education