Business Support Coordinator

Department of Justice; Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

The Department of Justice in Melbourne is seeking a Business Support Coordinator to provide financial, reporting and administrative support to the Victims, Redress and Systems Reform team. You will prepare briefs, manage budgets and support governance and business continuity.

You will assist Redress teams with finance, procurement, onboarding and other needs, while helping improve processes and staff training across teams. This is a fixed-term, full-time role in the government sector.

Qualifications

• Experience in accounting, finance, business administration or a related field will be highly regarded.
• Experience in financial reporting and compliance, preferably in government.
• Strong computer skills and experience with Microsoft Office, Oracle and other business systems.
• Clear communication skills and the ability to explain complex information in simple terms.
• Ability to manage competing tasks, solve problems and work well with different teams.

Responsibilities

• Provide financial, reporting and administrative support to the Victims, Redress and Systems Reform team.
• Prepare clear and accurate briefs and reports for managers, executives and Ministers.
• Manage budgets, forecasts, month-end reports and financial records.
• Support strong governance by maintaining risk registers, business continuity plans and other key records.
• Help Redress teams with finance, procurement, staff onboarding, equipment and other business needs.
• Improve business processes, guide staff in using systems and provide flexible administrative support across teams.

Skills

Financial reporting

Budgeting and forecasting

Governance and risk management

Multitasking

Government experience

Tools

Microsoft Office

Oracle

Job description

• Help deliver vital services that support victims of crime across Victoria.
• Keep business operations running smoothly through strong financial and administrative support.
• Work across varied tasks and help improve the way teams work.
• Use your skills to support services that make a real difference.
• Fixed-term, full-time to 31 December 2027 role earning $100,894 - $114,476 per year, plus super.

What you will do

As a business support coordinator, you will provide financial, reporting and administrative support to the Victims, Redress and Systems Reform team. You will help teams meet their goals through accurate reporting, sound processes and practical advice.

You will:

• prepare clear and accurate briefs and reports for managers, executives and Ministers
• manage financial tasks, including budgets, forecasts, month-end reports and financial records
• support strong governance by maintaining risk registers, business continuity plans and other key records
• help Redress teams with finance, procurement, staff onboarding, equipment and other business needs
• improve business processes, guide staff in using systems and provide flexible administrative support across teams.

About you

There are no mandatory qualifications for this role. Experience in accounting, finance, business administration or a related field will be highly regarded.

You should also have:

• experience in financial reporting and compliance, preferably in government
• strong computer skills and experience with Microsoft Office, Oracle and other business systems
• clear communication skills and the ability to explain complex information in simple terms
• the ability to manage competing tasks, solve problems and work well with different teams.

To learn even more about this role, please read the position description. If you have any further questions, feel free to email Brij Patel at *************@justice.vic.gov.au.

Aboriginal and/or Torres Strait Islander (Aboriginal) people are strongly encouraged to apply. Learn more about our Aboriginal workforce strategy.

IMPORTANT INFORMATION:

Child safe statement of commitment

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.