Business Services Coordinator

Your People Expert Pty Ltd; City Of Swan; On-site; AUD 60,000 - 90,000; Part time

Job summary

Your People Expert Pty Ltd in Guildford, WA is seeking an experienced Business Services Coordinator for a six-month fixed-term contract with potential extension. This hands-on role requires quickly understanding a business, identifying inefficiencies, and implementing improvements across systems and corporate services.

Working with the Operations Manager, you’ll guide a Corporate Services Officer, coordinate external providers, improve processes, maintain compliance, and help deliver the

Qualifications

• Strong systems and process improvement capability.
• Experience creating operational efficiencies and implementing better ways of working.
• Confidence coordinating external providers and senior stakeholders.

Responsibilities

• Implement priorities within the corporate services roadmap.
• Review and improve business processes, systems and workflows.
• Systemise recurring work and reduce unnecessary manual administration.
• Maintain oversight of compliance, renewals, contracts, registrations and insurance.
• Coordinate external providers including finance, HR, IT, legal and insurance advisers.
• Provide quality control across finance and HR administration.
• Maintain effective registers, records and document control.
• Support the Operations Manager with operational priorities.
• Set priorities and provide mentoring to the Corporate Services Officer.

Skills

Systems improvement

Process improvement

Financial administration

Stakeholder coordination

Autonomous problem solving

Tools

Xero

Job description

We’re looking for an experienced Business Services Coordinator to join a professional team in Guildford on a six-month fixed-term contract, with the possibility of extension.

This is a hands‑on role for someone who can quickly understand how a business operates, identify inefficiencies and implement practical improvements across systems, processes and corporate services.

Working closely with the Operations Manager, you’ll help deliver an established corporate services roadmap while providing day‑to‑day guidance and mentoring to a Corporate Services Officer.

What you’ll do

• Implement priorities within the corporate services roadmap;
• Review and improve business processes, systems and workflows;
• Systemise recurring work and reduce unnecessary manual administration;
• Maintain oversight of compliance, renewals, contracts, registrations and insurance;
• Coordinate external providers including finance, HR, IT, legal and insurance advisers;
• Provide quality control across finance and HR administration;
• Maintain effective registers, records and document control;
• Support the Operations Manager with operational priorities;
• Set priorities and provide mentoring to the Corporate Services Officer.

What we’re looking for

You’ll bring experience in business services, corporate services, office management, senior administration or operational support.

Importantly, you’ll have:

• Strong systems and process improvement capability;
• A practical, commercially focused mindset;
• Experience creating operational efficiencies and implementing better ways of working;
• Confidence coordinating external providers and senior stakeholders;
• Strong financial administration capability, ideally including Xero;
• Excellent organisation, follow‑through and attention to detail;
• Experience supervising or mentoring others;
• The ability to work autonomously and bring forward solutions.

Experience in a small to medium business or professional services environment will be highly regarded.

The opportunity

This role will suit someone who enjoys bringing structure to a business, improving how work gets done and leaving systems stronger than they found them.

You’ll need to be equally comfortable looking at the bigger picture and rolling up your sleeves to make the improvements happen.

Location: Guildford, WA
Hours: 4 days per week, primarily office‑based
Contract: Late October 2026 to March 2027, with potential for extension

If you have strong corporate services experience, a commercial lens and a natural instinct for improving systems and efficiency, we’d love to hear from you.