Business & Administration Coordinator

Hunter Boorn; Sydney; On-site; AUD 34,000 - 55,000; Part time

Job summary

Hunter Boorn is seeking a part-time administrator to provide broad support across the business in Sydney. The role involves roughly 20 hours per week, including travel coordination, onboarding of staff or clients, updating Xero, issuing invoices, coordinating insurances, and preparing branded materials.

You will manage diaries for the MD and leadership team, maintain records, and help with branding, events and presentations in a collaborative, confidential environment.

Qualifications

• Excellent organisation and attention to detail.
• Strong written and verbal communication.
• Confidence managing competing priorities.
• Solid Microsoft 365 skills - Outlook, Word, Excel and Teams.
• Some experience with Xero or similar accounting software.
• An eye for presentation and confidence working with branded documents.
• Sound judgement handling confidential information.
• A practical, positive approach - if something needs doing, you work out how to get it done.

Responsibilities

• Diary and meeting management for the Managing Director and leadership team.
• Domestic travel bookings, accommodation and itineraries.
• Xero administration - invoices, expenses, reconciliations and liaison with our bookkeeper.
• Staff onboarding and offboarding - documentation, systems, equipment and inductions.
• New client and project onboarding.
• Maintaining business, project and supplier records.
• Insurance certificates, renewals and corporate compliance documentation.
• Branding, marketing, social media and company materials.
• Formatting proposals, capability statements and presentations.
• Events, meetings and team activities.

Skills

Organisation

Communication

Prioritisation

Microsoft 365

Xero

Presentation

Confidentiality

Problem-solving

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Xero

Job description

Working around 20 hours per week, you'll provide administrative and operational support across the business. This is a broad, practical role where you might be organising travel one day, onboarding a new employee or client the next, updating Xero and issuing invoices, coordinating insurances, preparing branded material or keeping diaries and meetings under control.

Key responsibilities

• Diary and meeting management for the Managing Director and leadership team
• Domestic travel bookings, accommodation and itineraries
• Xero administration - invoices, expenses, reconciliations and liaison with our bookkeeper
• Staff onboarding and offboarding - documentation, systems, equipment and inductions
• New client and project onboarding
• Maintaining business, project and supplier records
• Insurance certificates, renewals and corporate compliance documentation
• Branding, marketing, social media and company materials
• Formatting proposals, capability statements and presentations
• Events, meetings and team activities

About you

• Excellent organisation and attention to detail
• Strong written and verbal communication
• Confidence managing competing priorities
• Solid Microsoft 365 skills - Outlook, Word, Excel and Teams
• Some experience with Xero or similar accounting software
• An eye for presentation and confidence working with branded documents
• Sound judgement handling confidential information
• A practical, positive approach - if something needs doing, you work out how to get it done
• Fit our culture, where we flex to whats best for our lives and the business.

About us

Hunter Boorn is a growing purpose-led infrastructure, housing and capability business. We work with Aboriginal organisations, community housing providers, government and the private sector to deliver projects that create genuine social and community outcomes. We're a small, fast-moving and highly collaborative team.