Business Services Administration / Team Support

Ombudsman; City of Melbourne; Hybrid; AUD 45,000 - 65,000; Full time

Job summary

Future Leadership is seeking a proactive Business Services Administrator to support executive recruitment processes. The role involves project documentation, daily coordination, and client/candidate liaison within a fast-paced, professional services environment.

Based in Melbourne with hybrid working options and a St Kilda Road office, you will work closely with Senior Consultants and Partners, delivering high-quality proposals, interview scheduling, and event support while maintaining

Qualifications

• Experience providing administrative/executive support in professional services or human resources/recruitment
• Strong written and verbal communication with internal and external stakeholders
• Ability to manage multiple tasks and meet tight deadlines

Responsibilities

• Administrative and project support for the Business Unit
• Database management and document production (proposals, assignment reports)
• Scheduling and coordination of interview processes and travel arrangements
• Meeting coordination, event support and client/candidate liaison

Skills

Administrative support

Communication

MS Office

Organisation

Tools

MS Office

Job description

Returnto all opportunities

Business Services Administration / Team Support

Future Leadership

Hybrid

Melbourne

Melbourne Close Date: September 27, 2026 23:59 AEST REF: FLPbus0926 Share:

• Full time team support for executive search processes
• Process administration, delivery and support
• Hybrid working environment; St Kilda Road office location

The Position

Future Leadership seeks to appoint a proactive, people focused business services administrator to provide project documentation, daily coordination and client/candidate liaison activity in support of executive recruitment processes.

Working closing with Senior Consultants and Partners in our Talent Acquisition business, and participating as a key member of the broader Future Leadership support team, your day will be varied with responsibilities including:

• Administrative and project support for the Business Unit
• Database management
• Written and verbal client and candidate communication
• High quality document production including proposals, assignment reports and executive search process documentation
• Scheduling and coordination of interview processes
• Meeting coordination, travel arrangement and interview panel support
• Assisting with function and event preparation

You will be a fast learner who is proactive, well organised and detail-oriented, with the ability to multi-task, remain calm under pressure and show initiative. Your super power will be the ability to adapt to changing environments. Articulate and confident in dealing with internal and external senior stakeholders, you will be tech savvy with strong MS Office skills. A demonstrated understanding of high quality service delivery is essential, combined with the ability to prioritise and work to tight deadlines. You will bring prior experience in administrative / executive support within professional services or a human resources / recruitment function.

In return, we offer you a rewarding role in a flexible, fast paced, diverse and supportive culture. As a BCorp certified organisation, we celebrate success and live by our purpose and values to create a world of difference for our clients and candidates.

The Organisation

Future Leadership is an executive leadership solutionsfirm.

We are a capability ecosystem bringing together solutions to help boardsand executives lead the future..

We are living through a fundamental transformation in the way we work.Once upon a time, organisations would experience change or crisis once adecade. Today, leaders deal with change and crisis almost constantly.

Like the challenges we face, the executive journey is no longer linear. Byunderpinning our range of solutions with our Future Leadership CapabilityFramework, we create a supportive trust ecosystem enabling the sourcing,skilling and sustaining of leaders fit for the new working world. Leading today, with tomorrow in mind.

We encourage flexible working and aim to create an inclusive workplace where all team members are respected, connected, and can contribute regardless of their gender identity, age, culture, indigeneity, religion, ability, sexuality, or family and caring responsibilities. We value lived experience and actively encourage applications from people that are Aboriginal and/or Torres Strait Islanders and from applicants with all abilities.

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