Business Management Officer

IAG Defence and National Security; Canberra; On-site; AUD 94,000 - 99,000; Full time

Job summary

IAG Defence & National Security (DNS) is seeking a Project Business Management Officer to join a Defence program office in Canberra. You will provide administrative and governance support to project managers, a Commercial Manager and the Project Director, acting as a central coordinator across a small team.

In a complex, matrixed environment, you will manage risk reporting, governance meetings, and vendor engagement, building strong stakeholder relationships while ensuring compliance with

Qualifications

• Current NV1 security clearance is required.
• Relevant degree or more than 3 years’ industry experience.
• 3+ years in project management or business administration.
• Experience coordinating team work in a PMO environment.
• Strong understanding of project management processes.
• Experience in Defence CASG project environments is preferred.
• Understanding Defence processes and structure is beneficial.

Responsibilities

• Assist in planning and coordination of Project Office tasks and governance activities.
• Coordinate risk management reporting and provide secretariat duties.
• Support governance meetings with bookings, calendar management and minute-taking.
• Facilitate engagement with contracted vendors and data requests as projects onboard.
• Develop administrative and governance processes, including data exchange and site access.
• Coordinate information progression for the Project Director for reviews.
• Build stakeholder relationships and negotiate to deliver outcomes.
• Interpret and comply with legislative, policy and regulatory frameworks.
• Prioritize and delegate tasks within defined timeframes and quality requirements.

Skills

Stakeholder management

Governance coordination

Communication skills

Documentation review

PMO coordination

Project management

Defence experience

Defence processes

Security clearance

Degree qualification

PM/BA experience

Education

Degree qualification

Job description

Canberra (ACT) Based (No Remote Working) | Requires a current AGSVA NV1 Clearance | 9-Month Engagement

IAG Defence & National Security (DNS) is part of IAG, a specialist advisory firm supporting complex infrastructure, Defence and national security programs across Australia. Our DNS team works closely with Commonwealth agencies and industry partners to deliver specialist expertise into nationally significant programs. Our success depends on our ability to identify, engage and mobilise highly specialised talent quickly and effectively. IAG is recognised as a Veteran Friendly Employer under the Veteran Employment Program.

The Role

We're looking for an organised and versatile Project Business Management Officer to join a Defence program office in Canberra. Reporting to the Project Office Team Lead, you'll provide administrative and governance support to multiple project managers, a Commercial Manager and the Project Director — acting as a central point of coordination across a small, busy team.

This role suits someone who thrives in a complex, matrixed environment, managing competing priorities across risk reporting, governance meetings, and vendor engagement. You'll act as secretariat for key governance forums, coordinate risk management reporting, and help establish administrative processes as new vendors come onboard — all while building strong, influential relationships with stakeholders across the project.

Key Responsibilities

• Assist in the planning and coordination of Project Office Team taskings and support day-to-day project governance activities
• Act as central coordinator for the project's risk management reporting and compliance, including coordinating Integrated Project Risk Management Team meetings and providing secretariat duties
• Support key enterprise and contract governance meetings as secretariat, including meeting bookings, calendar management and minute-taking
• Facilitate engagement with contracted vendors, supporting meetings, data requests and administrative matters as they're established as part of the project
• Support design and establishment of administrative and governance processes, including data exchange, correspondence and site access arrangements
• Coordinate and manage information progressing for Project Director or higher review and clearance
• Work collaboratively to build and maintain effective stakeholder relationships and negotiate to deliver agreed project outcomes
• Assess, interpret and comply with legislative, policy and regulatory frameworks
• Prioritise and delegate tasks among Project Office Team members while managing your own workload to defined timeframes and quality requirements

Required

• Current NV1 security clearance
• Relevant degree qualifications or more than 3 years' industry experience
• More than 3 years' experience in project management and/or business administration
• Experience coordinating team member work effort within a project management office environment
• Comprehensive understanding of project management processes
• Strong written and oral communication skills, including advanced project documentation review skills
• Experience working in a complex stakeholder system, with proven commercial and business acumen
• Experience working in a Defence Capability Acquisition and Sustainment Group (CASG) project environment highly regarded
• Comprehensive understanding of Defence processes and structure highly regarded

Salary

$94,396 - $99,396 (incl. Super), pro rata for the duration of this engagement

What We Offer

With offices in Perth, Brisbane, Melbourne, Sydney and Canberra, we're a tight-knit team working across some of Australia's most critical Defence and national security programs. We value expertise, collaboration and flexibility, providing our people with opportunities to contribute to meaningful and technically challenging projects.

We can offer great work, great people, great culture, great conditions, and an all-round great time whilst you continue building a rewarding career in the Defence and national security sector. As part of IAG, you'll be joining a team of more than 250 professionals.

Most opportunities advertised by IAG Defence & National Security are subject to client approval, security validation and contractual confirmation. Employment or engagement will only be offered following successful client acceptance and completion of all required pre-engagement checks and onboarding activities.

Please note: as this role may support a Defence program, a Defence employment moratorium period may apply to current or recently separated ADF/APS personnel seeking to move into industry roles. If you are currently serving or have recently left Defence, we'd recommend confirming your eligibility to apply before submitting.