Business Coordinator

RACV; City of Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Permanent full-time

Flexible working arrangements

Employee benefits and discounts on pro

Job summary

Altius Property Group, RACV's property development and investment business, is seeking a highly organised Business Coordinator to support the CEO and leadership team. You will drive governance, reporting and operational excellence across a dynamic portfolio of developments.

Reporting to the CEO, you will coordinate priorities, manage executive communications, and oversee office operations across multiple locations, with interstate travel as required.

Qualifications

• Experience providing executive support to senior leaders
• Strong governance and reporting capabilities
• Excellent organisational skills with ability to prioritise
• Exceptional stakeholder management and communication
• High attention to detail and discretion

Responsibilities

• Provide executive support including diary, inbox, travel and meeting management
• Coordinate Board, Committee, Leadership Team and governance reporting activities
• Prepare presentations, reports, briefing papers and executive communications
• Track actions, milestones and business priorities to ensure timely delivery
• Build relationships with internal stakeholders, consultants, investors, contractors and partners
• Support office operations including invoices, purchase orders and consultant engagement
• Coordinate meetings, workshops and events and stakeholder engagements
• Assist with multi-location office management and travel to interstate offices
• Identify opportunities to improve systems and processes across the business

Skills

Executive support

Diary management

Stakeholder management

Governance reporting

Communication

Organisational skills

Education

Bachelor's degree in Business/Administration

Tools

Microsoft 365

PowerPoint

Outlook

Teams

Excel

Job description

Permanent Full-time

Excellent employee benefits & discounts on products

Great things start here

Join Altius Property Group, RACV's property development and investment business, delivering a nationally significant portfolio of mixed-use, residential, hotel and master-planned developments across Australia. As we continue to grow, we're looking for a highly organised and proactive Business Coordinator to support our CEO and leadership team while helping drive business performance, governance and operational excellence.

About the role

Reporting to the CEO, you'll provide high-level executive, administrative and operational support across a dynamic property development business. Acting as a trusted partner, you'll coordinate executive priorities, governance activities, stakeholder engagement, business reporting and office operations, ensuring the smooth delivery of key business initiatives.

Come along for a new journey

In this varied and influential role, you will:

• Provide executive support including diary, inbox, travel and meeting management
• Coordinate Board, Committee, Leadership Team and governance reporting activities
• Prepare presentations, reports, briefing papers and executive communications
• Track actions, milestones and business priorities to ensure timely delivery
• Build strong relationships with internal stakeholders, consultants, investors, contractors and business partners
• Support business operations through administration, invoice processing, purchase orders and consultant engagement activities
• Coordinate meetings, workshops, events and stakeholder engagements
• Assist with office and workplace management across multiple locations
• Identify opportunities to improve systems, processes and ways of working across the business
• Travel to interstate offices when required

What you'll need to be successful

• Experience as a Business Coordinator, Executive Assistant, Office Manager, Project Coordinator or similar role supporting senior leaders
• Strong experience preparing executive reports, Board papers, presentations and business correspondence
• Excellent organisational skills with the ability to manage competing priorities and deadlines
• Exceptional stakeholder management, communication and relationship-building skills
• High attention to detail, sound judgement and discretion
• Advanced Microsoft 365 skills including Outlook, Teams, Word, Excel and PowerPoint
• Experience within property, construction, development or professional services environments will be highly regarded
• Relevant qualification in business, administration, project management, communications or a related discipline is desirable

We are offering

• Permanent full-time opportunity
• Competitive salary package
• Flexible working arrangements
• Attractive employee benefits and discounts on products and services
• Exposure to a diverse portfolio of high-profile property development projects
• A collaborative and high-performing team environment

Application Process

Applicants will be required to provide evidence of their eligibility to work in Australia and consent to relevant employment and police checks.

We believe that maintaining a diverse and inclusive workplace is an important element of our continued success. We want our people to feel welcome, supported and appreciated for who they are and what they bring to our business. If you require any reasonable adjustments throughout the recruitment process, please let our Talent Acquisition Team know.