Brisbane-Based Project & Office Administrator

EMtek; City of Brisbane; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Casual loading

Central Brisbane CBD office

Job summary

EMtek seeks an experienced Project & Office Administrator to own a broad admin portfolio supporting engineering teams and project managers. The contract role is full-time in Brisbane CBD with potential for permanency, covering office coordination, document control, mobilisation and HR support across East/West Coast offices.

Key duties include supporting mobilisation logistics, proposal formatting, CRM logging, and purchasing.

Qualifications

• Experience in a project administration or office administration role, ideally in engineering or professional services.
• Proficient with ERP or project management systems and MS Office suite.
• Document control experience and attention to formatting standards.
• Experience coordinating mobilisation, travel, onboarding or HR activities.
• Invoicing, purchase orders, accounts support and timesheet management.
• Strong organisation, communication and ability to manage multiple tasks.

Responsibilities

• Provide general administrative and project support to ensure smooth office and project operations.
• Coordinate staff mobilisation and demobilisation, including travel, accommodation, flights, inductions and site access across both coasts.
• Manage internal document control, including registering, filing and maintaining project and proposal documentation.
• Format, develop and maintain company document templates, flowcharts and proposal formatting standards.
• Support proposal and bid coordination, including logging opportunities in the CRM, compiling documents and tracking deadlines.
• Maintain and format staff CVs and capability information for proposals and tenders.
• Assist with HR administration, including new starter onboarding and inductions.
• Support project administration, including raising and registering purchase orders and archiving.
• Coordinate timesheets and escalate non-compliance as needed.
• Maintain company registers including leave, assets, licences, trainings and renewals.

Skills

ERP system

Project management

MS Office

Document control

Travel coordination

HR onboarding

Invoicing & POs

Timesheets

Organisational skills

Communication

Tools

ERP/PM software

Job description

EMtek seeks an experienced Project & Office Administrator to own a broad admin portfolio supporting engineering teams and project managers. The contract role is full-time in Brisbane CBD with potential for permanency, covering office coordination, document control, mobilisation and HR support across East/West Coast offices.

Key duties include supporting mobilisation logistics, proposal formatting, CRM logging, and purchasing.