Projects And Office Administration

Engenuity Solutions; Gold Coast City; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Flexible part-time schedule

Professional development opportunities

Job summary

Engenuity Solutions on the Gold Coast is seeking a part-time Projects and Office Administration professional to join the Robina-based team. You will support management and project teams with scheduling, documentation, and meeting coordination to keep projects running efficiently.

The ideal candidate has proven admin experience, excellent English communication, strong organisational skills, and proficiency with MS Office.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational and time management skills with ability to handle multiple priorities.
• Excellent written and verbal English communications.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to learn new software quickly and adapt.
• Proactive, collaborative team player with independent working capability.

Responsibilities

• Provide administrative support to management and project teams, including scheduling and document management.
• Coordinate project administration activities and maintain project timelines and deliverables.
• Organise and schedule meetings, manage calendars, venues, and materials.
• Maintain office records, files and databases with confidentiality and compliance.
• Support office supplies, equipment, and facilities management.
• Assist with project communications, reports, and presentations.
• Liaise with internal teams and external stakeholders to facilitate delivery.
• Contribute to general office administration and reception duties as needed.

Skills

Administrative experience

Organizational skills

English proficiency

MS Office

Communication

Team collaboration

Tools

MS Office Suite

Job description

Why Engenuity Solutions?

Engenuity Solutions is a Gold Coast–based specialist electrical engineering consultancy delivering tailored, high-performance solutions across mining, power systems and renewables.
We’re independent, agile and approach all tasks with a creative mindset, looking for new ways to solve problems and add value. Here, you’ll solve real-world problems, innovate out of the box, and have fun with a supportive, diverse team.

About the role
Engenuity Solutions is seeking a Projects and Office Administration professional to join our team on a part-time basis . This role is located in Robina, QLD 4226 and offers a unique opportunity to support our dynamic operations by managing administrative tasks and contributing to project coordination. You will play a vital part in ensuring our office runs smoothly whilst supporting the successful delivery of our projects, directly contributing to the efficiency and effectiveness of our organisation.

Key responsibilities

Providing comprehensive administrative support to management and project teams, including scheduling, correspondence and document management

Coordinating project administration activities, including maintaining project timelines, tracking deliverables and updating project documentation

Organising and scheduling meetings, managing calendars, arranging venues and preparing meeting materials

Processing and maintaining office records, files and databases whilst ensuring confidentiality and compliance with company policies

Supporting the coordination of office supplies, equipment and facilities to ensure smooth day-to-day operations

Assisting with project communication, including preparing reports, correspondence and presentations

Liaising with internal teams and external stakeholders to facilitate effective project delivery

Contributing to general office administration duties as required, including reception support and office management tasks

What we're looking for

Proven experience in an administrative or office support role, ideally within a project-based environment

Strong organisational and time management skills with the ability to manage multiple priorities simultaneously

Excellent communication and interpersonal abilities, with proficiency in written and verbal English

Proficiency in Microsoft Office Suite, including Word, Excel and Outlook, with the ability to learn new software systems quickly

Demonstrated attention to detail and commitment to accuracy in all tasks

A proactive approach to problem-solving and a willingness to support team members across different departments

Ability to work independently and as part of a collaborative team environment

Preferred experience: familiarity with project management tools, database management or experience in a similar industry sector

What we offer

Flexible part-time working arrangements that support a healthy work-life balance

Supportive and inclusive workplace culture with opportunities to develop your administrative and project coordination skills

Access to professional development and training opportunities to enhance your career progression

A collaborative team environment where your contributions are valued and recognised

Competitive remuneration package commensurate with experience and qualifications

Ready to apply?

We look forward to hearing from you.