Boutique Construction Administrator: From Sales to Site

CALDON™ Group; Taree; Hybrid; AUD 55,000 - 75,000; Part time

Job summary

Wattle Court Mid-Coast, part of CALDON™ Group, seeks a highly organised Construction Administrator to drive handover from sales to site, manage cash flow, payroll and client updates in Xero.

You will support estimating, pre-construction, construction and completion, keep a live project board, prepare tender and contract documents, and ensure everyone stays on dates and communicates clearly with clients.

Qualifications

• Experience using Xero for invoicing, payroll and supplier payments.
• Strong organisational skills with ability to manage multiple projects.
• Excellent written and oral communication with clients and teams.

Responsibilities

• Track signed jobs through estimating, pre-construction and handover to site.
• Maintain a live project board showing progress and blockers.
• Coordinate approvals with councils, certifiers, engineers and consultants.
• Book and run weekly progress check-ins with sales, estimating and construction leads.
• Flag slippage and risks to Director with proposed fixes.
• Prepare the pre-construction checklist and release items to site.
• Build tender and contract documentation and keep records organized.

Skills

Xero

Payroll

Accounts payable

Client communication

Project documentation

Data entry

Office administration

Job description

Wattle Court Mid-Coast, part of CALDON™ Group, seeks a highly organised Construction Administrator to drive handover from sales to site, manage cash flow, payroll and client updates in Xero.

You will support estimating, pre-construction, construction and completion, keep a live project board, prepare tender and contract documents, and ensure everyone stays on dates and communicates clearly with clients.