Bookkeeper & Administration Officer

AMPAC Debt Recovery; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

AMPAC Debt Recovery is seeking a reliable Bookkeeper & Administration Officer for our Sydney team. The role blends finance, administration and operational support across multiple functions to help the business run smoothly.

You will work with the finance team and senior management, supporting day-to-day operations and providing exposure to a broad range of responsibilities and professional development as the company grows.

Qualifications

• Previous bookkeeping or accounts administration experience.
• Familiarity with debt collection is desirable.
• Strong attention to detail and accuracy.
• Proficiency with Excel and MS Office.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Daily entry and processing of trust account payments.
• Generate and distribute daily operational and financial reports.
• Upload costs and payments into the debt collection system and maintain records.
• Prepare debtor and creditor account reconciliations.
• Assist with client invoicing and trust payment transfers.
• Support cash flow reporting and monitoring.
• Maintain credit card records and perform reconciliations.
• Process accounts payable and employee expense reimbursements.
• Prepare financial documentation for upload into Xero.
• Assist with month-end close and monthly reporting.
• Support accounts receivable functions and follow-up as required.
• Maintain accurate financial records and documentation.
• Respond to client enquiries via phone and email.
• Update client records and load new clients into the system.
• Manage correspondence and filing.

Skills

Bookkeeping

Accounts admin

Debt collection

Attention to detail

Excel

Time management

Customer service

Tools

Xero

Job description

AMPAC Debt Recovery is an established Australian financial services business with operations across Sydney, Melbourne and Perth. We combine professional debt recovery services with disciplined financial management, strong client service and a commitment to developing our people.

The Opportunity

We are seeking a reliable and detail-oriented Bookkeeper & Administration Officer with 3-5 years’ experience to join our Sydney team. This role provides a blend of finance, administration and operational support responsibilities, making it ideal for someone who enjoys working across multiple functions and contributing to the smooth running of a busy business.

You will work closely with the finance team and senior management while supporting day-to-day business operations. The role offers exposure to a broad range of responsibilities and opportunities for professional development as the business continues to grow.

Key Responsibilities

Daily entry and processing of trust account payments

Generate and distribute daily operational and financial reports

Upload costs and payments into our debt collection system and maintain related records

Prepare debtor and creditor account reconciliations

Assist with client invoicing and trust payment transfers

Support cash flow reporting and monitoring

Maintain company credit card records and perform reconciliations

Process accounts payable transactions and employee expense reimbursements

Prepare financial documentation for upload into Xero

Assist with month-end close activities and monthly financial reporting

Support accounts receivable functions, including payment allocations and follow-up as required

Maintain accurate financial records and supporting documentation

Administration Support

Respond to client enquiries via phone and email

Update and maintain client records and account information

Load new clients and debt matters into the company system

Manage incoming and outgoing correspondence, including mailbox checks

Bank cheques and process related documentation

Order office supplies and liaise with suppliers

Maintain electronic and physical filing systems

Provide general office and administrative support to the team

Assist with ad hoc projects and administrative tasks as required

What You Will Bring

Previous experience in bookkeeping, accounts administration or office administration

Experience with debt collection systems (desirable)

Strong attention to detail and accuracy

Good understanding of accounts payable, accounts receivable and reconciliations

Intermediate Microsoft Excel and Microsoft Office skills

Excellent organisational and time management skills

Strong communication and customer service skills

Ability to manage multiple tasks and meet deadlines

Professional, reliable and proactive approach to work

Bookkeeper & Administration Officer

About AMPAC

AMPAC Debt Recovery is an established Australian financial services business with operations across Sydney, Melbourne and Perth. We combine professional debt recovery services with disciplined financial management, strong client service and a commitment to developing our people.

The Opportunity

We are seeking a reliable and detail-oriented Bookkeeper & Administration Officer with 3-5 years’ experience to join our Sydney team. This role provides a blend of finance, administration and operational support responsibilities, making it ideal for someone who enjoys working across multiple functions and contributing to the smooth running of a busy business.

You will work closely with the finance team and senior management while supporting day-to-day business operations. The role offers exposure to a broad range of responsibilities and opportunities for professional development as the business continues to grow.

Key Responsibilities

Bookkeeping & Finance Support

• Daily entry and processing of trust account payments
• Generate and distribute daily operational and financial reports
• Upload costs and payments into our debt collection system and maintain related records
• Prepare debtor and creditor account reconciliations
• Assist with client invoicing and trust payment transfers
• Support cash flow reporting and monitoring
• Maintain company credit card records and perform reconciliations
• Process accounts payable transactions and employee expense reimbursements
• Prepare financial documentation for upload into Xero
• Perform Xero reconciliations
• Assist with month-end close activities and monthly financial reporting
• Support accounts receivable functions, including payment allocations and follow-up as required
• Maintain accurate financial records and supporting documentation

Administration Support

• Respond to client enquiries via phone and email
• Update and maintain client records and account information
• Load new clients and debt matters into the company system
• Manage incoming and outgoing correspondence, including mailbox checks
• Bank cheques and process related documentation
• Order office supplies and liaise with suppliers
• Maintain electronic and physical filing systems
• Provide general office and administrative support to the team
• Assist with ad hoc projects and administrative tasks as required

What You Will Bring

• Previous experience in bookkeeping, accounts administration or office administration
• Experience using Xero (preferred)
• Experience with debt collection systems (desirable)

• Strong attention to detail and accuracy
• Good understanding of accounts payable, accounts receivable and reconciliations
• Intermediate Microsoft Excel and Microsoft Office skills
• Excellent organisational and time management skills
• Strong communication and customer service skills
• Ability to manage multiple tasks and meet deadlines
• Professional, reliable and proactive approach to work

AMPAC is committed to fair and inclusive recruitment. We welcome applications from suitably qualified candidates of all backgrounds and assess applicants on their skills, qualifications, experience and capacity to perform the role.