Accounts & Administration Assistant

Stratum Accountants; Sydney; Hybrid; AUD 80,000 - 85,000; Full time

Benefits offered by this job

Salary based on experience

Free parking

Work from home 1 day a week after prob

Supportive team environment

Growth opportunities

Job summary

Stratum Accountants in Silverwater, NSW, seeks a detail-oriented Accounts Receivable & Administration Assistant to join our hands-on team. This role sits at the heart of finance and office operations, focusing on AR and customer/supplier interactions, reporting to the Administration/Office Manager.

This full-time position runs 8:30–5:30, Monday to Friday. You'll gain experience with Xero, manage invoices, payments and reconciliations, and have the option to work from home one day per week after

Qualifications

• Experience in accounts receivable is essential.
• Experience in an accounts or bookkeeping role.
• Sound understanding of accounts payable/receivable processes.
• Experience with accounting software (e.g., Xero, MYOB, QuickBooks, or similar).
• Proficient in Microsoft Office, particularly Word and Excel.
• Strong attention to detail and a methodical, organised approach.
• Confident communicator — comfortable following up with clients.
• Able to manage competing priorities and meet deadlines independently.
• A collaborative team player who's happy to pitch in where needed.

Responsibilities

• Raise and send client invoices (XERO).
• Process client credit card payments.
• Email and call follow up on overdue accounts.
• Run weekly AR report & manage the AR process start to finish.
• Process supplier invoices (XERO).
• Prepare EFT payments in banking system.
• Daily bank account reconciliation and report.
• Manage Trust account, process client ATO refunds.
• Run weekly sales report.
• Manage client correspondence and digital filing systems.
• Answer phones, manage inboxes, and respond to customer/supplier enquiries.
• Assist with client onboarding administration and document preparation.
• Update client information in systems (XERO, XPM & SharePoint).
• Client meeting document preparation.
• Provide general ad hoc administrative support across the practice.
• Cover for receptionist duties 1 day a week.

Skills

Accounts Receivable

Bookkeeping

AR/AP processes

Microsoft Excel

Microsoft Word

Attention to detail

Communication

Prioritization

Teamwork

Independent work

Tools

Xero

MYOB

QuickBooks

XPM

Job description

Stratum Accountants is a professional accounting practice based in Silverwater, NSW. We're looking for a detail-oriented and proactive Accounts & Administration Assistant to join our team.

This is a hands-on role at the heart of our finance and office operations with a focus on Accounts Receivable — perfect for someone who takes pride in accuracy and wants to grow within a supportive accounting environment. You'll work closely with the Administration/Office Manager and be a key point of contact for customers and suppliers.

This is a full-time role: 8.30-5.30 Monday to Friday.

Accounts Receivable

Raise and send client invoices (XERO)

Process client credit card payments

Email and call follow up on overdue accounts

Run weekly AR report & manage the AR process start to finish

Accounts Payable

Process supplier invoices (XERO)

Prepare EFT payments in banking system

Daily bank account reconciliation and report

Manage Trust account, process client ATO refunds

Run weekly sales report

General Administration

Manage client correspondence and digital filing systems

Answer phones, manage inboxes, and respond to customer/supplier enquiries

Assist with client onboarding administration and document preparation

Update client information in systems (XERO, XPM & SharePoint)

Client meeting document preparation

Provide general ad hoc administrative support across the practice

Cover for receptionist duties 1 day a week

About you

Experience in accounts receivable is essential

Experience in an accounts or bookkeeping role

Sound understanding of accounts payable/receivable processes

Experience with accounting software (e.g., Xero, MYOB, QuickBooks, or similar)

Proficient in Microsoft Office, particularly Word and Excel

Strong attention to detail and a methodical, organised approach

Confident communicator — comfortable following up with clients

Able to manage competing priorities and meet deadlines independently

A collaborative team player who's happy to pitch in where needed

Must have Australian work authorisation to be eligible for this position

Desirable (but not essential)

Familiarity with Xero Practice Manager (XPM)

Experience in an accounting firm or other professional services

What we offer

$80,000 – $85,000 + superannuation, based on experience

Free Off-street parking

Work from home 1 day a week after completion of probation

Supportive and collaborative accounting practice

Opportunity to grow your skills in a professional environment