Finance & Administration Officer

Clare Communications Co Pty Ltd; Sydney; Hybrid; AUD 70,000 - 100,000; Part time

Job summary

Clare Communications Co Pty Ltd in Sydney is seeking an experienced Finance & Administration Officer to support daily bookkeeping, payroll and administrative functions. The role offers a structured handover from the incumbent and a long-term opportunity within an established Sydney AV integration business.

The ideal candidate has 5+ years of experience in bookkeeping/finance administration, plus practical MYOB payroll and reconciliation skills, with confidentiality and independence.

Qualifications

• Minimum 5 years of bookkeeping, finance administration or similar.
• Experience with MYOB, payroll and reconciliations.
• Understanding of BAS and PAYG obligations.
• Highly organized, accurate and detail-oriented.
• Ability to work independently and communicate with management.
• Strong MS Office skills and comfort with business systems.
• Committed to confidentiality.
• Experience with Simpro or AV/construction environment is a plus.

Responsibilities

• Maintain day-to-day bookkeeping and financial records in MYOB.
• Process weekly payroll and payroll administration including leave and superannuation.
• Prepare and manage BAS and PAYG requirements and coordinate annual compliance obligations.
• Reconcile bank accounts and monitor transactions; investigate discrepancies.
• Manage insurance administration, renewals and workers compensation requirements.
• Manage ASIC renewals and company registrations; maintain corporate records.
• Work across MYOB, Simpro and MS Office; document processes; participate in handover.

Skills

MYOB

Payroll

Microsoft Office

Attention to detail

Confidentiality

Independent worker

Tools

Simpro

Job description

We are seeking an experienced and reliable Finance & Administration Officer to support the day-to-day financial, payroll and administrative functions of our Sydney-based AV integration business. This is a hands-on role suited to someone who is organised, detail-focused, and comfortable working independently. The position will initially include a structured transition and handover period with the incumbent, who will provide knowledge of existing systems, processes, records, and recurring requirements.

Key responsibilities

Maintain day-to-day bookkeeping and financial records in MYOB, enter and process financial transactions, invoices, and payments, and maintain accurate and up-to-date accounting records

Process weekly payroll and associated payroll administration including sick leave, annual leave, long service leave, child support and superannuation across employees and contractors

Prepare and manage BAS and PAYG requirements, ensure statutory payments and reports are completed accurately and on time, and coordinate key annual compliance obligations

Reconcile the company cheque account, credit card and cash reserve accounts, monitor banking transactions, and investigate and resolve discrepancies promptly

Manage business and vehicle insurance administration and renewals, coordinate Workers Compensation, Professional Indemnity and Public Liability requirements, and maintain records of policies and key renewal dates

Manage ASIC renewals and company registrations and maintain corporate records to ensure recurring registrations are completed on time

Work confidently across MYOB, Simpro and Microsoft Office, maintain clear records and documented processes, and participate in a structured handover

About you

Minimum 5 years previous experience in bookkeeping, finance administration, accounting or a similar role

Practical experience with MYOB, payroll, and financial reconciliations

Understanding of BAS, PAYG and general statutory requirements

Highly trustworthy, organised, accurate and detail oriented

Able to work independently while communicating effectively with management and staff

Strong Microsoft Office skills and confidence working with business systems

Committed to maintaining confidentiality

Reliable, methodical, and proactive

Able to manage deadlines and priorities

Professional and approachable

Experience with Simpro &/or an AV/construction-related business environment would be advantageous.

Flexible part-time role with a predominantly work-from-home arrangement and openness to school hours or other work/life balance priorities

Opportunity to take ownership of an important finance and administration function

Structured handover and training from an experienced team member

Direct interaction with company management and a supportive working environment

Long-term opportunity within an established Sydney AV integration business with long staff retention rates and an environment of trust, collaboration and flexibility

About us

We are an established Sydney AV integration business with long staff retention rates and an environment of trust, collaboration and flexibility.

A comprehensive handover will be provided by the incumbent. The transition will cover MYOB and bookkeeping, payroll and superannuation, banking and reconciliations, contractor payments, BAS/PAYG, insurance and registrations, fleet administration, company records, recurring deadlines, and established systems and processes.

The handover will be staged so the successful candidate can observe existing processes, undertake tasks with support, and progressively assume independent responsibility.