Boarding - Lead Activity Tutor

Brisbane Grammar; Brisbane; Hybrid; AUD 25,000 - 48,000; Part time

Job summary

Brisbane Grammar School is seeking a Lead Activity Tutor to enrich the boarding experience for boarders across Griffith (Y5-8) and Harlin House (Y9-12). The role involves planning, coordinating and supervising activities during term time, with duties including budget management, transport and venue bookings, and regular communication with staff, boarders and families.

The position requires (22-30 hours per week) during term time, with duties expanding to annual events and health and safety

Qualifications

• Experience in supervising boarding activities is preferred.
• Ability to plan and coordinate after-hours and weekend activities.
• Strong communication with staff, boarders and families.

Responsibilities

• Plan, organise, administer and book weekday and weekend activities.
• Communicate weekly activities program to staff, boarders and families.
• Maintain risk assessments and attendance rolls for activities.
• Manage the Activities Program budget.
• Book transport for activities as required.
• Book school venues for on-site activities.
• Book tickets and liaise with stakeholders for off-site activities.
• Actively supervise activities as rostered.
• Provide supervisory presence of boarders during rostered duties.
• Conduct Roll Call and manage local/home leave during rostered duty.
• Oversee boarders during mealtimes and attending to wellbeing.
• Ensure Behaviour Management Policy is followed at activities.
• Contribute to weekly Boarderline publication and End of Shift reports.
• Attend annual house functions and meetings as required.

Skills

Supervision of boarders

Activity planning

Budget management

Risk assessment

Transport booking

Venue coordination

Communication

Job description

The School
Brisbane Grammar School is a non-denominational boys’ school of about 2000 students (Years 5 to12) overlooking the Brisbane CBD. The School maintains a 150-year strong tradition of academic excellence, extensive cocurricular activities and student wellbeing programs. We are fortunate to have a team of dedicated and professional staff who provide an exceptional learning environment responsive to the needs of our students.

Our Community
At Brisbane Grammar School, we take pride in our dedicated and professional staff, who are part of the School's achievements. The School values professionalism and fosters a dynamic culture of innovation and collaboration. The School supports creativity within a supportive environment where teamwork is encouraged both within and across disciplines.

Job Description

About the Role

• This position will work 22 - 30 hours per week during term time only.

The Lead Activity Tutor is responsible for the planning and execution of an activities program that enriches the boarding experience for all boarders across both Griffith (Year 5-8) and Harlin House (Year 9-12).

Role Responsibilities

• Leading the planning, organisation, administration and booking of weekday (when required) and weekend activities (Friday pm, Saturday & Sunday).
• Communicating weekly activities program to staff, boarders and families.
• Maintaining risk assessment and attendance rolls for staff running activities.
• Manage the Activities Program budget.
• Booking of transport for activities as required.
• Booking school venues for on-site activities.
• Booking tickets, venues and liaising with stakeholders for off-site activities.
• Actively supervise activities as rostered.

General Responsibilities

• Providing an active supervisory presence of boarders throughout each period of rostered duty.
• Conducting the informal and formal Roll Call of boarders as required.
• Managing both local and home leave for boarders when required.
• Overseeing and supervising boarders during mealtimes when on rostered duty.
• Managing the wellbeing of each boarder, specifically whilst engaged in the activities program.

Behaviour Management

• Ensure that the School’s Behaviour Management Policy is followed at all activities.
• Monitor boarders in all activities, ensuring risk assessment procedures are followed.
• Adopt a proactive approach to concerns by working to detect problems and difficulties and advise the relevant Head of House or Head of Senior School as appropriate.

Communication

• Regularly contribute to the weekly Boarderline publication.
• Publish the weekly Activities program.
• Meet with the boys at regular intervals to obtain feedback and suggestions.
• Regular contributions to the ‘End of Shift’ report system using the appropriate protocols.

Hours (22-30hrs/week) to complete:

• Planning, execution and supervision of Friday evening and weekend activities.
• Other boarding duties as requested.
• Other school duties as requested.

In addition, you will be expected to attend

• Annual house functions, including:
  • New boarder induction.
  • Start of year function.
  • Open Day.
  • Year 12 Boarders’ Dinner.
• House tutor meetings with the Boarding Heads of House.
• Annual Workplace Health & Safety training.

Additional tasks as requested by the Heads of House, Head of Senior School and/or the Headmaster.

BGS is an Equal Employment Opportunity employer committed to fostering a diverse, inclusive, and culturally safe workplace where everyone feels respected, valued, and empowered to thrive. Our recruitment process is designed to be inclusive and accessible. If you require adjustments at any stage, please let us know — we’re here to support you.