Boarding Executive Administrator

Ballarat Grammar; Ballarat; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Career progression opportunities

Staff fee discounts

Job summary

Ballarat Grammar is seeking a proactive and highly organised Executive Assistant to support the Boarding community. The role requires managing complex calendars, coordinating meetings, and delivering exceptional customer service to students, families, staff and visitors.

You will work in a busy, collaborative environment, building positive relationships and contributing as a valued member of a supportive team in a regional school setting.

Qualifications

• Demonstrated experience providing executive assistant, senior administrative or business support services.
• Experience managing complex calendars, meetings and stakeholder relationships.
• Demonstrated experience in a customer service or front-of-house environment.
• The ability to build positive working relationships and collaborate effectively across a broad range of stakeholder groups.
• Sound judgement, initiative and problem-solving skills, with the ability to identify practical solutions and respond appropriately to changing circumstances.

Responsibilities

• Support the day-to-day operations of the Boarding community.
• Build positive relationships with students, families, staff and visitors.
• Provide executive administrative or business support to school leadership.
• Demonstrate initiative, organisation and proactive communication in a busy environment.

Skills

Executive support

Calendar management

Customer service

Stakeholder relations

Team collaboration

Job description

Ballarat Grammar is one of regional Australia’s leadingco-educational schools with a proudhistorydating back to 1877 and a flourishing community of over 1,900 students from 6 months to Year 12, including around 260 boarders.

• Full-time, ongoing position
• Hours of Work - 8.30am to 5.00pm, Monday to Friday

We are seeking a proactive and highly organised professional who takes initiative, thrives in a busy environment, and is committed to delivering exceptional customer service. With strong administrative skills and a collaborative approach, you will play a key role in supporting the day-to-day operations of the Boarding community, building positive relationships with students, families, staff and visitors, and contributing as a valued member of a supportive team.

• Ballarat Grammar School offers staff a positive and collegial culture, career progression opportunities and generous School fee discounts.

KEY SELECTION CRITERIA

• Demonstrated experience providing executive assistant, senior administrative or business support services.
• Experience managing complex calendars, meetings and stakeholder relationships.
• Demonstrated experience in a customer service or front-of-house environment.
• The ability to build positive working relationships and collaborate effectively across a broad range of stakeholder groups.
• Sound judgement, initiative and problem-solving skills, with the ability to identify practical solutions and respond appropriately to changing circumstances.

APPLICATIONS CLOSE: Friday 6 November 2026

CHILD SAFETY AND WELLBEING COMMITTMENT

Ballarat Grammar maintains a zero-tolerance approach to all forms of child abuse and actively implements measures to identify and manage any risks of harm to students within our school environment. The care, safety and wellbeing of children and young people are central and fundamental responsibilities of the School.

We are firmly committed to fostering a child-safe culture that provides an environment where students are safe and feel safe, where their participation is valued, their views respected, and their voices heard in decisions that affect their lives.

Ballarat Grammar values diversity and strictly prohibits any racist or discriminatory practices.

All members of our school community share the responsibility to care for children and young people by promptly raising any concerns regarding their safety, promoting their wellbeing, and protecting them from all forms of harm or abuse.

As a Child Safe Organisation, employment with Ballarat Grammar is subject to current and satisfactory:

• National (and international, where relevant) police check, and
• Working with Children Check, and/or
• Victorian Institute of Teaching registration