Sports Administration Assistant

Penleigh and Essendon Grammar School; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

Penleigh and Essendon Grammar School – Keilor East VIC seeks a part-time Sports Administrator (0.5 FTE) beginning 18 January 2027. Working closely with the Director of Sport and Coordinators of Sport, you will assist with the administration of the school's secondary sports and co-curricular programmes.

Key duties include communication, data entry, scheduling and documentation across platforms, with preferred days Monday, Tuesday 8:00am-4:00pm and Friday 8:00am-12:00pm, subject to negotiation.

Qualifications

• Strong administrative capabilities with experience in school settings.
• Excellent written and verbal communication.
• Proficiency in data entry, reporting and database management would be beneficial.
• Ability to manage confidential information with discretion.

Responsibilities

• Assist with administration of the school's secondary sports and co-curricular programmes.
• Support with scheduling, communications and documentation for sport coordinators.
• Liaise with staff, students and families to deliver high-quality support.
• Maintain accurate records and reporting across multiple software platforms.

Skills

Interpersonal communication

Organisational skills

Customer service

Attention to detail

Problem solving

Tools

Synergetic

Schoolbox

Clipboard

PassTab

PlayHQ

Canva

MS Suite

Microsoft Teams

Job description

Penleigh and Essendon Grammar School – Keilor East VIC

Penleigh and Essendon Grammar School has approximately 3000 students from Kindergarten to Year 12 and over 400 staff across campuses in Moonee Ponds, Essendon, Keilor East, sports grounds at Keilor Park and an Outdoor Education camp at Eildon. We have a rigourous academic program and extensive co-curricular program to support student learning, care and wellbeing.

The School provides a diamond education, with a co-educational Kindergarten programme, single-sex education at the Junior Schools and Middle Schools from Years 7 to 10 and co-education at the Larkin Centre (Years 11 to 12).

The sports programme is designed to improve students' health and fitness, build teamwork and leadership skills and to contribute actively to student emotional well-being. The school offers a broad range of sports, including athletics, cricket, golf, tennis, volleyball, swimming, triathlon, softball, touch football, basketball, badminton, table tennis, hockey, soccer, cross-country, netball, football, fencing and fitness.

The school is affiliated with the AGSV and APS, and over 1700 secondary students (boys and girls) compete in weekday and weekend sporting competitions.

The Role

If you are enthusiastic about sports, thrive in a fast-paced environment, and have outstanding administrative capabilities, we invite you to join our dedicated team to contribute to the success of our sports program and foster a positive environment for our students and staff.

This is a part-time (0.5 FTE) ongoing position commencing 18 January 2027 based at the Keilor East campus, working closely with our Director of Sport, Coordinators of Sport and Sports Administrator to assist with the administration of the school's secondary sports and co-curricular programmes.

The preferred working days are Monday and Tuesday from 8:00am to 4:00pm, and Friday from 8:00am to 12:00pm; however, the days can be negotiated.

The following skills and experiences will be highly valued:

• Well-developed interpersonal and communication skills (verbal and written).
• Effective organisational and prioritising abilities, managing competing tasks and deadlines in a busy school setting.
• Strong customer service focus, delivering outstanding support to students and staff.
• High attention to detail, accurately drafting, formatting documents, and proofreading material.

Proficiency in software programs and database management, including data entry and reporting (experience with Synergetic, Schoolbox, Clipboard, PassTab, PlayHQ and Canva would be of benefit).

• High level of computer literacy, proficient in MS Suite and Microsoft Teams.
• Problem-solving skills, effectively addressing challenges that may arise.
• Ability to work both independently and collaboratively as part of a team.
• Previous experience in sports administration or in schools will be of benefit
• Discretion when handling confidential and sensitive information.
• Alignment with the school's values and policies.
• A Working With Children Check is required for this position.

Please see the position description for further details.

Benefits

• Work in a collaborative and supportive team environment where your contributions are valued and recognised
  
• Enjoy our outstanding facilities, including a Fitness Centre
• We offer competitive salary and salary packaging, and our staff have access to an Employee Assistance Program
• 6 weeks leave per annum (4 weeks annual leave plus 2 weeks bonus leave pro rata)

Penleigh and Essendon Grammar School is committed to Equal Employment Opportunity principles and understands the importance of diversity and inclusion. We welcome applications from all people regardless of age, gender, ethnicity, cultural background, disability, or sexual orientation.