Board & Executive Coordinator

ARRC Gold Coast; Gold Coast City; On-site; AUD 90,000 - 130,000; Full time

Job summary

ARRC Gold Coast is seeking an experienced Board and Executive Coordinator to support the CEO, Board and Executive Leadership Team. The role focuses on governance, meeting coordination, recordkeeping and stakeholder engagement in a fast-paced environment.

You will manage agendas, minutes and reporting cycles, ensuring compliance and high professional standards across the organisation. The position requires discretion, autonomy and superior communication.

Qualifications

• 5+ years’ experience in board, governance, executive support or executive coordination roles.
• Strong experience preparing board papers, agendas and minutes.
• Solid understanding of governance frameworks and compliance requirements.
• Exceptional written communication and attention to detail.
• Highly organised with the ability to manage competing priorities.
• Confident working with senior executives and board members.

Responsibilities

• Own the end‑to‑end delivery of board and committee meetings, including scheduling, logistics and technology.
• Prepare, coordinate and distribute high‑quality agendas, board packs and minutes.
• Track board and committee actions and ensure accountability and follow through on key decisions.
• Partner with the Company Secretary to support governance obligations and maintain calendars.
• Provide executive support to the CEO and Leadership Team including diary management.

Skills

Governance experience

Executive support

Board management

Stakeholder management

Meeting coordination

Tools

Diligent

BoardEffect

Job description

Location: Bundall / Stapylton, Gold Coast

ARRC Gold Coast is delivering one of Australia's most significant circular economy and resource recovery projects. We are seeking an experienced Board and Executive Coordinator with strong governance and executive support experience to work closely with the CEO, Board and Executive Leadership Team, providing high-level governance, board and executive support across the organisation. This is a critical role at the centre of ARRC, offering the opportunity to influence governance outcomes and support executive decision‑making in a fast‑paced, evolving environment.

About ARRC Gold Coast

The Advanced Resource Recovery Centre, or ARRC, is transforming how the Gold Coast manages its waste and turns it into value. Owned by the City of Gold Coast, this $1.6 billion precinct is set to become one of the world’s first planned waste and energy precincts – providing Gold Coast residents a new value‑for‑money and environmentally responsible way to manage our region’s waste. It will also divert up to 97% of the waste currently sent to landfill.

Progressively rolling out during the next six years, our initial focus is three integrated but distinct facilities – ARRC Organics, ARRC Recycling and ARRC Energy. The three facilities will process the waste from your green, yellow, and red bins, respectively. In fact, ARRC Organics in Yatala is already doing just that.

ARRC is also developing a circular economy innovation park (ARRC Innovation) and community hub (ARRC Hub) as well as looking at opportunities to decarbonise the City’s vehicles through ARRC Hydrogen.

Creating jobs for more than 2,000 people during construction and 350 people during operation, ARRC is being designed from the ground up to achieve the very best circular economy outcomes for our region.

While ARRC’s corporate office is based in Bundall, the ARRC precinct is located primarily in Stapylton, the Gold Coast’s premiere industrial precinct and a Queensland Government identified Recycling Enterprise Area.

Your Key Responsibilities – Make Your Mark

Board & Committee Coordination

• Own the end‑to‑end delivery of board and committee meetings, including scheduling, logistics and technology.
• Prepare, coordinate and distribute high‑quality agendas, board packs and minutes.
• Track board and committee actions and ensure accountability and follow through on key decisions.

Governance & Secretariat

• Partner closely with the Company Secretary to support group governance and compliance obligations.
• Maintain forward agendas, board calendars and reporting cycles.
• Actively improve secretariat processes, templates and governance systems.

Board Records & Compliance

• Maintain accurate and secure board and committee records.
• Track director terms, declarations and ongoing governance requirements.
• Coordinate statutory and regulatory lodgements.

Board & Stakeholder Engagement

• Act as a key interface between Board members, executives and stakeholders.
• Coordinate board onboarding and annual planning sessions and governance activities.

Executive Support

• Provide executive support to the CEO and Leadership Team (diary, meetings, correspondence).
• Manage reporting calendars and submission deadlines under governance frameworks.
• Coordinate information flow to support effective executive and board decision making.

What We’re Looking For:

• You’re organised, discreet and unflappable. You know how to manage senior stakeholders, exercise sound judgement, and maintain high standards while working with a degree of autonomy in complex governance environments.
• 5+ years’ experience in board, governance, executive support or executive coordination roles.
• Strong experience preparing board papers, agendas and minutes.
• Solid understanding of governance frameworks and compliance requirements.
• Exceptional written communication and attention to detail.
• Highly organised with the ability to manage competing priorities.
• Confident working with senior executives and board members.
• Experience with board management systems (e.g. Diligent, BoardEffect) and modern collaboration tools.

Applications close: Wednesday 30September 2026