Contract Administration Lead

City of Gold Coast; Gold Coast City; Hybrid; AUD 111,000 - 118,000; Full time

Benefits offered by this job

9-day fortnight

Hybrid/work from home options

Personal and professional development

Access to Fitness Passport

Counselling sessions

Nutritionist and financial advice

Job summary

City of Gold Coast is seeking a Contract Administration Lead to oversee contract administration, governance and documentation across key waste and resource recovery agreements. The role involves coordinating internal processes and guiding teams to ensure contractual obligations are met.

You will lead, support and develop the team, providing practical guidance on contractual requirements and facilitating governance and reporting to stakeholders.

Qualifications

• 5+ years’ experience in contract administration or contract management.
• Experience coordinating and administering complex contractual arrangements.
• Experience leading and developing team members with clear direction.
• Strong understanding of contract documentation, governance, reporting and compliance.
• Ability to interpret contractual terms and advise stakeholders.
• Strong written and verbal communication, stakeholder relationship skills.
• Excellent organisation and attention to detail across multiple contracts.
• Bachelor’s degree in Business, Commerce, Engineering, Law or equivalent knowledge and experience.

Responsibilities

• Lead contract administration for key waste and resource recovery agreements.
• Manage governance activities, reporting, meetings, and follow-ups.
• Ensure agreements follow City policies and obligations.
• Prepare and maintain contract documentation (variations, registers, records).
• Contribute to contract management, negotiate scope and costs.
• Provide guidance on contract-related inquiries to internal teams.
• Build strong relationships with Waste and Resource Recovery and partners.
• Coordinate internal processes linked to contractual arrangements.
• Support timely reports on contract status and performance.
• Identify opportunities to improve contract administration and processes.

Skills

Contract administration

Stakeholder management

Team leadership

Governance

Documentation

Education

Bachelor’s degree in Business, Commerce, Engineering, Law or equivalent knowledge and experience

Tools

Microsoft Teams

Job description

• Full Time | 9-day fortnight | 36 hours per week
• Salary: From $111,401 to $117,924 per annum plus Superannuation

About the team

The Waste Partnerships team plays an important role in supporting the City’s waste and resource recovery services through effective contract management, governance and commercial partnerships.

Working closely with the Waste and Resource Recovery team and a range of internal and external stakeholders, the team supports the delivery of significant waste and resource recovery agreements and ensures contractual arrangements are effectively managed throughout their lifecycle.

You’ll be part of a collaborative team where strong contract administration, governance and stakeholder relationships are essential to delivering reliable services and achieving positive outcomes for the City and the Gold Coast community.

About the role

As the Contract Administration Lead, you’ll lead contract administration, documentation and governance activities across key waste and resource recovery agreements.

Working closely with the Waste and Resource Recovery team and delivery partners, you’ll provide practical guidance on contractual requirements, coordinate internal processes and help ensure agreements are administered effectively and in line with City policies and contractual obligations.

This is a hands-on role that combines contract administration, governance, stakeholder engagement and team leadership. You’ll have the opportunity to work across a range of contractual matters, support effective decision-making and contribute to the ongoing improvement of contract management practices.

You’ll be responsible for:

• Leading contract administration activities for key waste and resource recovery agreements, including developing and maintaining internal resources and processes.
• Managing contractual governance activities, including reporting, oversight meetings and follow-up actions.
• Ensuring contractual arrangements are administered in accordance with City policies, governance requirements and agreement obligations.
• Preparing and maintaining contract documentation, including variations, registers, correspondence, meeting records and other contractual records.
• Contributing to contract management activities, including negotiating scope and cost items and facilitating contractual processes.
• Providing advice and guidance to internal teams on contract-related technical enquiries, requirements and processes.
• Building and maintaining strong working relationships with the Waste and Resource Recovery team, internal stakeholders and delivery partners.
• Coordinating internal business processes associated with contractual arrangements.
• Supporting the preparation of timely and accurate reports on contract status, performance and key issues for stakeholders.
• Identifying opportunities to improve contract administration, governance and supporting processes.

We’re looking for people who have:

We’re looking for an experienced contract professional who can confidently manage the detail of complex contractual arrangements while building strong relationships with stakeholders and delivery partners.

You’ll bring:

• A minimum of 5 years’ experience in contract administration and/or contract management roles.
• Demonstrated experience coordinating and administering complex contractual arrangements.
• Experience leading, supporting and developing team members, with the ability to provide clear direction and guidance.
• Strong understanding of contract documentation, governance, reporting and compliance requirements.
• Experience interpreting contractual terms and providing practical advice to stakeholders.
• Strong written and verbal communication skills, with the ability to build effective relationships across internal teams and external delivery partners.
• Strong organisation and attention to detail, with the ability to manage multiple contractual activities and competing priorities.
• A proactive approach to identifying issues, resolving problems and improving contract administration processes.
• A relevant Bachelor’s degree in Business, Commerce, Engineering, Law or equivalent knowledge and experience.

Be part of shaping the Gold Coast’s future

The Gold Coast is inspired by lifestyle and driven by opportunity. We are the second largest Council in Australia.

We care about being the most flexible government organisation in Australia.

We have a range of benefits to help you create the right balance:

• 9-day fortnight
• Flexible work arrangements to suit your lifestyle, including hybrid/work from home options, flexible working hours and locations
• Personal and professional development courses
• Access to 350+ fitness facilities through Fitness Passport
• 4 free confidential counselling sessions a year for you or an immediate family member
• 1 free nutritionist and financial advice session per year

We pride ourselves on our shared mission of being a high-performing, customer-focused organisation which delivers value-for-money services to the community.

Contact PersonAshley Shannon

Closing DateSunday 4th October 2026 /11:59pm AEDT

Our selection process may include a one-way video interview via Criteria, a face-to-face or virtual interview via Microsoft Teams, reference checks via Xref and additional checks including police checks, employment history checks, qualification checks, pre-employment medical reviews and drug and alcohol testing.

We’re committed to creating a diverse workplace and inclusive culture. We take pride in people who align with our high-performance principles. We believe that the diverse makeup of our workforce reflects the community we serve. We welcome applications from people of all backgrounds, experiences and identities, and encourage candidates to discuss any support or adjustments they may need throughout the recruitment process.