Bid Coordinator — Major Infrastructure Projects

UGL; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

16 weeks paid parental leave

Salary continuance insurance

Medibank health insurance

Individual Development Plan

Wellness Program with AIA Vitality

OneRewards Discount Program

Job summary

UGL is seeking an experienced Bid Coordinator to join the national Major Projects team in Australia. You will coordinate bid submissions, manage documentation, and support project delivery with strong SAP and Excel skills.

You will work across data centre, transport and defence sectors, liaising with internal teams and external partners to meet deadlines and ensure contractual compliance. This role offers growth in a dynamic, inclusive environment.

Qualifications

• 5+ years’ experience in a Bid Coordinator or related role within an engineering or construction management environment.
• Strong SAP, Excel and computer skills.

Responsibilities

• Coordinate the preparation of bid submissions, ensuring compliance with tender requirements and deadlines.
• Establish and maintain a centralized bid documentation repository, ensuring proper version control and accessibility.
• Provide administrative assistance to the project delivery team, ensuring all documentation and processes adhere to contractual obligations.
• Support project schedules by tracking milestones, tasks, and deliverables to meet key deadlines.
• Facilitate communication between internal teams, external partners, and key public/private sector stakeholders.
• Compile reports and dashboards to track performance metrics, contract compliance, and progress updates.
• Maintain an organized system for bid and project documents, ensuring security, confidentiality, and compliance with organizational policies.
• Manage the exchange of project data between parties by leveraging project management platforms or data rooms.
• Oversee the submission, review, and approval workflows for project documentation—including budgets, schedules, and technical reports.
• Support procurement processes during the bid phase by organizing supplier/subcontractor bid packages and tracking responses.
• Assist project teams in monitoring budgets, invoices, and resource allocation during the delivery phase.

Skills

Bid coordination

SAP

Excel

Independent working

Tools

SAP

Excel

Job description

UGL is seeking an experienced Bid Coordinator to join the national Major Projects team in Australia. You will coordinate bid submissions, manage documentation, and support project delivery with strong SAP and Excel skills.

You will work across data centre, transport and defence sectors, liaising with internal teams and external partners to meet deadlines and ensure contractual compliance. This role offers growth in a dynamic, inclusive environment.