Bid Coordinator

UGL; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

16 weeks parental leave

Salary continuance insurance

Medibank health insurance

Individual Development Plan

Wellness Program with AIA Vitality

OneRewards discounts

Job summary

UGL, part of the CIMIC Group, is seeking a Bid Coordinator in Sydney to support major infrastructure bids across data centres, transport and defence, coordinating bid submissions, maintaining document repositories and ensuring compliance with tender deadlines.

You will work with internal teams and external partners, track milestones, manage project data, and assist procurement during bid and delivery phases.

Qualifications

• 5+ years of experience in a Bid Coordinator or related role within an engineering or construction management environment.
• Strong SAP, Excel and computer skills.
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines in a fast-paced environment.

Responsibilities

• Coordinate the preparation of bid submissions, ensuring compliance with tender requirements and deadlines.
• Establish and maintain a centralized bid documentation repository, ensuring proper version control and accessibility.
• Provide administrative assistance to the project delivery team, ensuring all documentation and processes adhere to contractual obligations.
• Support project schedules by tracking milestones, tasks, and deliverables to meet key deadlines.
• Facilitate communication between internal teams, external partners, and key public/private sector stakeholders.
• Compile reports and dashboards to track performance metrics, contract compliance, and progress updates.
• Maintain an organized system for bid and project documents, ensuring security, confidentiality, and compliance with organizational policies.
• Manage the exchange of project data between parties by leveraging project management platforms or data rooms.
• Oversee the submission, review, and approval workflows for project documentation—including budgets, schedules, and technical reports.
• Support procurement processes during the bid phase by organizing supplier/subcontractor bid packages and tracking responses.
• Assist project teams in monitoring budgets, invoices, and resource allocation during the delivery phase.

Skills

Bid coordination

Project coordination

SAP

Excel

Tools

SAP

Excel

Job description

UGL provides engineering, construction, and maintenance services across diverse sectors including rail, road and tunnel, oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment.

As part of our national Major Projects team, you'll gain exposure to complex bids across multiple sectors while building relationships with key industry partners and clients.

This is an exciting opportunity to support UGL's continued growth across major infrastructure sectors including data centres, transport and defence. You will play a key role in positioning UGL for some of Australia's largest and most complex infrastructure opportunities.

Key Responsibilities

Coordinate the preparation of bid submissions, ensuring compliance with tender requirements and deadlines.

Establish and maintain a centralized bid documentation repository, ensuring proper version control and accessibility.

Provide administrative assistance to the project delivery team, ensuring all documentation and processes adhere to contractual obligations.

Support project schedules by tracking milestones, tasks, and deliverables to meet key deadlines.

Facilitate communication between internal teams, external partners, and key public/private sector stakeholders.

Compile reports and dashboards to track performance metrics, contract compliance, and progress updates.

Maintain an organized system for bid and project documents, ensuring security, confidentiality, and compliance with organizational policies.

Manage the exchange of project data between parties by leveraging project management platforms or data rooms.

Oversee the submission, review, and approval workflows for project documentation—including budgets, schedules, and technical reports.

Support procurement processes during the bid phase by organizing supplier/subcontractor bid packages and tracking responses.

Assist project teams in monitoring budgets, invoices, and resource allocation during the delivery phase.

About You

5+ years’ experience in a Bid Coordinator or related role within an engineering or construction management environment.

Strong SAP, Excel and computer skills

Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

About UGL

As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.

What we offer

Benefit from 16 weeks of paid primary parental leave.

Complimentary salary continuance insurance.

Discounted Medibank health insurance.

Shape your career with an Individual Development Plan.

Participate in our Wellness Program with AIA Vitality.

Access our OneRewards Discount Program.

Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening).