Bid Coordinator

SHAPE; Canberra; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

5 extra paid leave days each year

Personalised career development

Individual flexibility plan

Competitive salary and profit-share up

Health and wellbeing benefits

Job summary

SHAPE is seeking a Bid Coordinator in Canberra to lead the delivery of tender submissions and capability statements, supporting the bid lead to position the company competitively. This role offers an entry path into broader bid or pre-construction responsibilities within a busy project environment.

You will coordinate multiple documents, maintain databases, and contribute to client research, executive summaries, and improvement strategies across the bid process.

Qualifications

• Experience in Graphic Design, Communications or similar role.
• Proficiency in InDesign, along with strong Microsoft Word and Excel skills
• The ability to manage multiple tasks and meet deadlines
• Strong attention to detail and a structured, organised approach
• A collaborative mindset and ability to build positive working relationships
• Exposure to the construction industry (preferred but not essential)

Responsibilities

• Establish and manage Bid Action Plans for delivery of submission requirements.
• Maintain and update Bid & Strategy documentation/information database.
• Draft and edit executive summaries as required.
• Provide client research and background analysis to the bid lead.
• Identify improvement strategies throughout the bid process.
• Create dynamic opportunities and maximise the customer experience.

Skills

Graphic Design experience

Communications

Attention to detail

Team collaboration

Time management

Tools

InDesign

Microsoft Word

Microsoft Excel

Job description

Shaping Spaces. Shaping Careers.

At SHAPE, we help build the infrastructure supporting Australia’s capital and community. Our ACT team delivers fitout, refurbishment, new build and modular projects across commercial, education, health, defence and community sectors. Backed by national capability and strong local knowledge, we are known for clear planning, disciplined delivery and reliable outcomes.

You’ll play a key role in

As a Bid Coordinator within our Canberra branch, you’ll play a pivotal role in supporting winning project outcomes from the very start. Coordinating the delivery of high-quality tender submissions, capability statements, and expressions of interest, you’ll help position SHAPE competitively in the market. This is an exciting opportunity to begin your career pathway into broader bid or pre-construction roles, contributing to securing new work and playing a key role in the continued success and growth of our business.

Key responsibilities

• Establish and manage Bid Action Plans for delivery of submission requirements.
• Maintain and update Bid & Strategy documentation/information database.
• Draft and edit executive summaries as required.
• Provide client research and background analysis to the bid lead.
• Identify improvement strategies throughout the bid process.
• Create dynamic opportunities and maximise the customer experience.

What you’ll bring

You are organised and detail oriented and thrive in a fast-paced environment. You take pride in your work and bring a collaborative approach when working across teams to deliver successful submissions.

• Experience in a Graphic Design, Communications or similar role.
• Proficiency in InDesign, along with strong Microsoft Word and Excel skills
• The ability to manage multiple tasks and meet deadlines
• Strong attention to detail and a structured, organised approach
• A collaborative mindset and ability to build positive working relationships
• Exposure to the construction industry (preferred but not essential)

Why SHAPE is a great place to work

We have the ambitious vision to be ‘the place where everyone wants to work’. That’s why at SHAPE you’ll enjoy:

• A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review
• 5 additional paid leave days every year
• Personalised career development to fast-track your growth with regular check-ins
• An ‘Individual Flexibility Plan’ to match your work/life needs
• Competitive salary and profit-share potential (up to 15% of your salary)
• Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance
• Personalised parental leave benefits for your growing family
• Regular social events to connect with your colleagues, subcontractors, and clients

Additional information

• Get 5 extra paid leave days every year
• Individually tailored career roadmap and development plan
• A flexible, social, and rewarding work environment