Automotive Admin & Accounts Assistant – Wholesale

Dutton Automotive; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Birthday leave

EAP program

Wellbeing leave

PitStop discounts

Job summary

Dutton Automotive is seeking an Administration Assistant to join our Wholesale team in Victoria. This role supports day-to-day administration and accounting functions, working with the Administration Manager, Finance team, Site Management and the Buying team to gain exposure across vehicle administration and stock management.

Experience in automotive administration is preferred but not essential; strong administration, accounts or bookkeeping skills are highly valued as you develop your career

Qualifications

• Experience in administration, accounts or bookkeeping.
• Automotive dealership or vehicle administration experience highly regarded but not essential.
• Strong numerical skills and confidence with invoices and reconciliations.
• Excellent attention to detail and high accuracy.
• Strong organisational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication with suppliers and stakeholders.
• Proactive in identifying and resolving discrepancies.
• Ability to work independently while contributing to a team.
• Proficient computer literacy and quick learning of new systems.
• Experience with Eclipse would be advantageous.

Responsibilities

• Processing and approving supplier invoices and maintaining supporting documentation.
• Reconciling supplier statements and assisting with account queries.
• Supporting accounts payable and accounts receivable processes.
• Assisting with month-end reconciliations, reporting and vehicle stocktakes.
• Processing VicRoads vehicle acquisitions, disposals, transfers and registrations.
• Entering and maintaining vehicle and Roadworthy Certificate information within internal systems.
• Preparing and maintaining vehicle deal packs, ensuring documentation is complete and accurate.
• Assisting with vehicle sales administration, including invoices, contracts and transfer documentation.
• Maintaining accurate vehicle costs and stock information.
• Following up vehicle transport ETAs and confirming arrivals.
• Supporting the Corporate Buying team with administration and reporting.
• Preparing and distributing Stock on Hand reports.
• Processing staff timesheets and submitting information to Payroll.
• Assisting with staff reimbursements and site expenditure administration.
• Supporting month-end processes and P&L reviews.
• Providing general office administration and ad hoc support to the wider team.

Skills

Administration

Accounts/Bookkeeping

Vehicle administration

Numerical skills

Attention to detail

Time management

Communication

Independent worker

Eclipse

Tools

Eclipse

Job description

Dutton Automotive is seeking an Administration Assistant to join our Wholesale team in Victoria. This role supports day-to-day administration and accounting functions, working with the Administration Manager, Finance team, Site Management and the Buying team to gain exposure across vehicle administration and stock management.

Experience in automotive administration is preferred but not essential; strong administration, accounts or bookkeeping skills are highly valued as you develop your career