Australian Open Event Operations Coordinator

Tennis Australia Limited; Melbourne; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Tickets to the Australian Open

Health & wellbeing benefits

Onsite gym and parking

Sponsorship partner discounts

Job summary

Tennis Australia is hiring an Event Coordinator (Product Operations) to support the planning and operational delivery of TA and Australian Open events. You will coordinate production, logistics, hospitality, and financial administration across a diverse event portfolio.

The role requires a highly organized, proactive event professional with strong collaboration and budgeting capabilities, willing to work flexible hours during the peak season.

Qualifications

• Minimum 3 years’ experience coordinating events from planning through to delivery, ideally within corporate, major event, sporting or live event environments.
• Sound knowledge of event operations, including production, audio visual, catering, creative execution, logistics and supplier management.
• Strong organisational and project coordination skills, with the ability to manage multiple priorities, timelines and detailed event documentation.
• Strong communication and stakeholder engagement skills, with the ability to build effective working relationships across internal teams, suppliers and external partners.
• Experience supporting event budgets, purchase orders, supplier invoicing and financial tracking with a high level of accuracy and attention to detail.
• A proactive and solutions-focused approach, with the ability to adapt, problem-solve and remain composed in a fast-paced event environment.
• Strong attention to detail and a commitment to delivering high-quality event experiences.
• Flexibility to work outside standard business hours as required to support event delivery.

Responsibilities

• Coordinating the planning and operational delivery of TA and AO official events, ensuring key requirements, timelines and deliverables are effectively managed.
• Coordinating production, catering and creative requirements, working closely with the Live Events team, suppliers and internal stakeholders to support high-quality event outcomes.
• Supporting project management across key events by coordinating project meetings, maintaining project plans and timelines, tracking deliverables and supporting the timely delivery of outcomes.
• Building strong working relationships with internal stakeholders, agencies, suppliers and venues to support successful event execution.
• Coordinating with key stakeholders to produce detailed event documentation, including project plans, run sheets, event orders, guest lists and floor plans.
• Supporting on-site event operations, including venue setup, hospitality spaces, guest management and logistics, while assisting with real-time problem-solving to ensure seamless event delivery.
• Coordinating event budgets, purchase orders, supplier invoicing, financial tracking and post-event reconciliation.
• Contributing to post-event reporting and identifying opportunities to improve processes and enhance the delivery of TA and AO events.

Skills

Event coordination

Budget management

Stakeholder engagement

Project coordination

Job description

Tennis Australia is hiring an Event Coordinator (Product Operations) to support the planning and operational delivery of TA and Australian Open events. You will coordinate production, logistics, hospitality, and financial administration across a diverse event portfolio.

The role requires a highly organized, proactive event professional with strong collaboration and budgeting capabilities, willing to work flexible hours during the peak season.