Event Coordinator

tennis; Melbourne; Presencial; AUD 55.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Tickets to the Australian Open

Health & wellbeing benefits

Onsite gym

Free onsite car parking

Discounts from sponsorship partners

Descripción de la vacante

Tennis Australia is seeking an Event Coordinator (Product Operations) to support the planning and delivery of official TA and Australian Open events. You will work across a diverse portfolio, coordinating production, logistics, hospitality and financial administration with internal teams, suppliers and agencies to deliver exceptional experiences.

The role requires a minimum of 3 years in event coordination, strong organisational skills and a proactive, solutions-focused mindset.

Formación

• Minimum 3 years' experience coordinating events from planning through to delivery.
• Sound knowledge of event operations including production, AV, catering, logistics and supplier management.
• Strong organisation and project coordination skills with the ability to manage multiple priorities.
• Strong communication and stakeholder engagement across internal teams, suppliers and external partners.
• Experience supporting event budgets, PO invoicing and financial tracking with accuracy.
• Proactive, solutions-focused approach, able to adapt and stay composed in fast-paced environments.
• Strong attention to detail and commitment to high-quality event experiences.
• Flexibility to work outside standard business hours as required.

Responsabilidades

• Coordinating the planning and operational delivery of TA and AO official events, ensuring timelines and deliverables are met.
• Coordinating production, catering and creative requirements with internal teams, suppliers and stakeholders to deliver high-quality outcomes.
• Supporting project management across events by coordinating meetings, maintaining plans and timelines.
• Building strong relationships with internal stakeholders, agencies, suppliers and venues.
• Producing detailed event documentation including project plans, run sheets, event orders and floor plans.
• Assisting with on-site operations, including venue setup, guest management and logistics.
• Coordinating event budgets, PO invoicing, financial tracking and post-event reconciliation.
• Contributing to post-event reporting and identifying process improvements.

Conocimientos

Event coordination

Stakeholder management

Budgeting

Project planning

Communication

Problem solving

Flexibility

Attention to detail

Descripción del empleo

At Tennis Australia, we're creating a more playful world through tennis - for everyone. From grassroots to Grand Slams, tennis brings people together, inspires communities, and builds champions on and off the court.

We're a team of imaginative and passionate people who believe in the power of sport to make a difference.

Want y our chance to make a mark on a world-class, record-breaking event? We are hiring for a Event Coordinator to join our Event Operations team to deliver the Australian Open 2027. This is a full-time fixed-term contract from Oct 2026 to Feb 2027.

As Event Operations usually have seasonal roles, we require full availability and flexibility across the summer months, December - February. If you're ready to help us serve up real impact, we'd love to hear from you.

We're committed to reflecting the communities we work and play in. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQI+ individuals, people with disability, and people from culturally diverse backgrounds.

About the role

Joining us as an Event Coordinator (Product Operations), you will support the successful planning and operational delivery of Tennis Australia (TA) and Australian Open (AO) official events. Working across a diverse portfolio of events, you will coordinate key operational elements including production, logistics, procurement, hospitality, creative execution and financial administration, working closely with internal stakeholders, suppliers and agencies to deliver exceptional event experiences.

In this role, you will be responsible for:

• Coordinating the planning and operational delivery of TA and AO official events, ensuring key requirements, timelines and deliverables are effectively managed.
• Coordinating production, catering and creative requirements, working closely with the Live Events team, suppliers and internal stakeholders to support high-quality event outcomes.
• Supporting project management across key events by coordinating project meetings, maintaining project plans and timelines, tracking deliverables and supporting the timely delivery of outcomes.
• Building strong working relationships with internal stakeholders, agencies, suppliers and venues to support successful event execution.
• Coordinating with key stakeholders to produce detailed event documentation, including project plans, run sheets, event orders, guest lists and floor plans.
• Supporting on-site event operations, including venue setup, hospitality spaces, guest management and logistics, while assisting with real-time problem-solving to ensure seamless event delivery.
• Coordinating event budgets, purchase orders, supplier invoicing, financial tracking and post-event reconciliation.
• Contributing to post-event reporting and identifying opportunities to improve processes and enhance the delivery of TA and AO events.

About you

• Minimum 3 years' experience coordinating events from planning through to delivery, ideally within corporate, major event, sporting or live event environments.
• Sound knowledge of event operations, including production, audio visual, catering, creative execution, logistics and supplier management.
• Strong organisational and project coordination skills, with the ability to manage multiple priorities, timelines and detailed event documentation.
• Strong communication and stakeholder engagement skills, with the ability to build effective working relationships across internal teams, suppliers and external partners.
• Experience supporting event budgets, purchase orders, supplier invoicing and financial tracking with a high level of accuracy and attention to detail.
• A proactive and solutions-focused approach, with the ability to adapt, problem-solve and remain composed in a fast-paced event environment.
• Strong attention to detail and a commitment to delivering high-quality event experiences.
• Flexibility to work outside standard business hours as required to support event delivery.

What's to love?

• Career development with a range of formal education and on the job training opportunities
• Tickets to the Australian Open
• Health & wellbeing benefits, including access to CorePlus Pilates and other wellbeing initiatives
• Onsite gym, tennis facilities & free onsite car parking
• A range of discounts from our sponsorship partners